Office administrator Jobs in Jacksonville, FL

Requisition No: 869313

Agency: Justice Administrative Commission

Working Title: STATE ATTORNEY'S OFFICE, 4TH CIRCUIT- FISCAL ADMINISTRATOR IV - 21000586

Pay Plan: State Attorneys JAC

Position Number: 21000586

Salary: $95,000.00 - $140,000.00

Posting Closing Date: 03/31/2026

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Director of Financial Services

Position Overview:

The Director of Financial Services is responsible for oversight of the activities of the division and staff, maintaining financial systems, monitoring and developing financial policies, maintaining the agency’s system of internal controls, procurement, budgeting and cash flow, financial interface with all divisions of the office, grant and contract management, financial analysis, accounting, procurement, and coordination of appropriations and grant related funding with local, state, and federal agencies and providers. This position is exempt from the Fair Labors Standards Act (FLSA).

The Job Responsibilities include:

• Preparing the annual Legislative Budget Request to the Florida Legislature; ensuring that budget authority is appropriated for all grants and contracts; monitoring all spending to ensure it is in line with budget authority/appropriations; prepare Budget Amendments as needed; keeping current with all rule and statutory changes relating to budget and appropriations
• Preparing the annual City Jacksonville budget request for submission in compliance with statutory provisions for local funding of State Attorney’s Office operations
• Overseeing the implementation and operation of all financial, accounting, travel and procurement systems required by state, county or federal agencies, and by grantors
• Supervising accounts payable
• Directing year-end closing process for both state and county budget years; managing financial statement preparations and submissions; responding to all audit inquiries and requests.
• Maintaining ongoing analysis of budgets and cash flow for all funds, including state General Revenue and Trust Funds, and City of Jacksonville funding
• Ensuring proper oversight and financial management of the Trust Funds that include grants & contracts and fee-based funds
• Coordinating with Human Resources to ensure staffing, payroll, and salary rate is maintained as approved by the Florida Legislature
• Managing a team and responding to all staff requests for assistance and resolution in handling work related duties

The Minimum Requirements are:

• Graduation from an accredited four-year college or university with a major course work in finance/accounting or related field and four (4) years of professional accounting or finance or related experience; no less than three (3) years must have been in a supervisory capacity, OR
• A master’s degree and three (3) years of professional accounting experience; no less than three (3) years must have been in a supervisory capacity, OR
• Possession of a CPA certificate and three (3) years of professional accounting experience; no less than three (3) years must have been in a supervisory capacity
• Must possess expertise in the following functions:
• Knowledge of accounting and financial planning principles, practices and procedures
• Knowledge of non-profit or governmental fund accounting
• Knowledge of grant and contracts management

Specific Skills, Characteristics and Abilities:

• Excellent analytical and organizational skills and be very detailed oriented
• Ability to meet stringent deadlines
• Effective critical thinking and problem-solving skills
• Strong verbal and written communication
• Working independently as well as in a team environment
• Possess and demonstrate proficiency with Microsoft Office software, including advanced Excel skills
• Effectively supervise, motivate, organize and prioritize the workload of assigned Staff

Starting Annual Salary: $95,000 - $140,000
(Salary to commensurate with experience)

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS at 1-844-377-1888 on how your current benefits may be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.