Office administrator Jobs in Portland, OR

Position Overview

Ultimate Staffing is actively seeking an experienced Office Administrator to join a dynamic engineering consulting firm in Portland, Oregon. This temp-to-hire position offers the opportunity to work in a supportive and professional environment, handling a variety of administrative tasks to ensure smooth office operations.

Responsibilities

• Responsible for answering incoming calls and transferring them to appropriate team members, ensuring smooth communication within the office.
• Perform general administrative tasks, including data entry, ordering supplies, organizing files and office supplies / equipment, distributing mail, and managing the dishwasher daily.
• Arrange and book travel for employees and incoming staff, ensuring all logistics are handled efficiently.
• Provide support services for meetings, including setting up meeting rooms, coordinating presentation materials, and ordering food as necessary.
• Plan and execute events for team-building activities and other office events to foster a positive workplace environment.
• Conduct employee onboarding and offboarding duties as needed, ensuring a smooth transition for new and departing employees.
• Assist with moving items like small desks, light furniture, or filled banker boxes, and occasionally use a step ladder to reach boxes or files.
• Exhibit excellent organizational skills and attention to detail, alongside first-rate problem-solving capabilities and intermediate computer skills (Word, Excel).

Requirements

Required Work Hours

Monday - Thursday : In-Office 8 : 00am - 3 : 00pm

Friday : WFH 8 : 00am - 3 : 00pm

Benefits

Competitive hourly pay between $24 and $27, based on experience and qualifications, with and exceptional benefits package upon conversion.

Additional Details

This role is a great opportunity for someone looking to grow their career in a professional office environment. The position is full-time and offers a supportive work culture with opportunities for professional development.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.