Office assistant • costa mesa ca
Here is the updated, polished job posting incorporating the part-time to full-time growth path and your benefits package:.Office Manager (Construction) — Hybrid.Part-Time transitioning to Full-Time... Show more
Medical Assistant (Back Office).At Newport Orthopedic Institute, "Motion is Life!" What you'll find here is something special it's purposeful work done with a shared sense of community that brings... Show more
Johnson Service Group (JSG) is seeking a detail-oriented .Vendor Management Office (VMO).This role will assist with contract administration, vendor management activities, reporting, file maint... Show more
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Entry level management position that focuses on supporting the day-to-day activities of Rooms Operations of areas that include Housekeeping, Recreation.Laundry, Staff, AYS and Concierge/Guest Servi... Show more
Headquartered in the United States, TP-Link Systems Inc.The company is committed to delivering innovative products that enhance people’s lives through faster, more reliable connectivity.With a comm... Show more
Administrative Assistant is an integral part of the Leasing team.This position provides support to the Senior Vice President, Leasing, with administrative needs, lease negotiation tracking, documen... Show more
An established pediatric dental office is looking for Dental Assistants who are available to start immediately.We are seeking a candidate that is willing to work a part-time or full-time schedule, ... Show more
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Gala Capital Partners is a diversified investment firm based in Costa Mesa, CA.We focus on long term investments in Software, Franchise Restaurants and Real Estate throughout the US.We are seeking ... Show more
We’re looking for an organized, proactive, and personable.Office Manager/Administrative Assistant.This is a hands-on role for someone who enjoys keeping an office running smoothly, working directly... Show more
FOA Level 1 – 0 to 2 year of Experience Pay Range: $23.FOA Level 2 – 2+ years of Experience Pay Range: $23.MHS employment, contingent upon satisfaction of employment requirements.MemorialCare is a ... Show more
Job Title: OFFICE ADMINISTRATIVE ASSISTANT EXEMPT: NO LOCATION: SANTA ANADIVISION: HOURS: 8:00am – 5:00pmREPORTS TO: HR ManagerDAYS: Monday - Friday Summary: This position is responsible for the pr... Show more
Actual offer within the listed range may vary based on work experience and other objective factors.The pay range for this position is subject to change and may be modified in the future, in complia... Show more
About Hughes MarinoHughes Marino is a global corporate real estate advisory firm that has represented companies on tens of thousands of projects, helping them develop and execute on winning corpora... Show more
The average salary range is between $ 33,150 and $ 52,000 year , with the average salary hovering around $ 38,048 year .
The average salary range is between $ 29,250 and $ 47,928 year , with the average salary hovering around $ 34,125 year .
Here is the updated, polished job posting incorporating the part-time to full-time growth path and your benefits package:
Location: Hybrid (Remote / In-Office)
Position Type: Part-Time transitioning to Full-Time as the company scales
Compensation: Competitive hourly rate (commensurate with experience)
Benefits: Paid Time Off (PTO), Paid Sick Leave, and Paid Holidays / Vacation
We are an ambitious, fast-growing construction company dedicated to delivering top-quality projects and exceptional client experiences. As our project pipeline expands, we are looking for a sharp, proactive Office Manager to serve as the operational hub of our business.
If you thrive in a dynamic, entrepreneurial environment, love bringing structure to moving parts, and want a role where your contributions directly shape our company’s growth, we would love to meet you!
This position begins as a part-time role (approx. 20–25 hours/week) with a clear, defined path to full-time as project volume and operations expand. It offers a balanced hybrid schedule, allowing you to work both from home and on-site at our office.
Financial & Invoicing Administration:
Manage day-to-day Accounts Payable (A/P) and Accounts Receivable (A/R).
Generate, distribute, and track client billings and vendor/subcontractor invoices.
Process purchase orders (POs) and reconcile job-cost records inside QuickBooks.
Project & Change Order Tracking:
Track, log, and process change orders from request through owner approval and subcontractor execution.
Maintain meticulous physical filing systems for paper copies as well as organized digital archives.
Compliance & Subcontractor Onboarding:
Collect and review Certificates of Insurance (COIs), trade licenses, and W-9s to ensure full subcontractor compliance.
Collect, track, and verify lien releases/waivers (conditional and unconditional) prior to issuing payments.
Operations & Communication:
Act as a reliable point of contact between our field team, project managers, subcontractors, and vendors.
Streamline administrative procedures to help the business operate efficiently as we scale.
Construction Experience: Solid background in the construction trades or general contracting. You must be comfortable with standard construction terminology, contracts, subcontractor agreements, and basic regulatory requirements.
Software Proficiency: Hands-on experience with QuickBooks (Online or Desktop) and proficiency in Microsoft Office / Google Workspace (especially spreadsheets). Familiarity with construction management platforms (Buildertrend, Procore, etc.) is a plus.
Lien & Compliance Literacy: Practical understanding of preliminary notices, lien waiver procedures, and subcontractor insurance/licensing standards.
Core Skills:
Exceptional organizational and multi-tasking skills.
Strong independent time management suited for a hybrid/remote workflow.
Clear, professional written and verbal communication.
Growth Path: A direct avenue to transition from part-time into a core, full-time operational leadership role.
Flexibility: Work-from-home flexibility combined with collaborative in-office days.
Benefits: Paid leave, vacation days, and paid holidays.
Culture: A collaborative, transparent, and supportive small-team environment where your voice and ideas matter.
Please send your resume along with a brief note highlighting your experience with construction administration, lien waivers, and QuickBooks.
