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Office Assistant

InvigorateHRIndianapolis, IN, United States
Full-time

Full-Time • Non-Exempt • On-Site • Reports to Office Manager.Are you an organized, people-first professional who thrives on keeping things running smoothly?.Do you take pride in being the person co...Show more

 • Promoted

Office Assistant

BCforwardIndianapolis, IN, United States
Full-time

We are hiring a Virtual Administrative Assistant who can support day-to-day tasks for our internal teams.This role is entry level friendly.If you are dependable, organized, and good at keeping thin...Show more

 • Promoted

Dental Front Office Assistant

Affordable CareIndianapolis, IN, United States
Full-time

We are looking for a Front Desk Auxiliary to join our team!.Affordable Dentures & Implants is an.You will enjoy a fulfilling career like no other and will play a vital role in changing the lives of...Show more

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Office Manager

Zidan Management GroupIndianapolis, Indiana, United States
Full-time
Quick Apply

Office Manager - Zidan Management Group.Zidan Management Group, 5975 Castle Creek Pkwy, N.Suite 100, Indianapolis, IN 46250.The Office Manager oversees the daily operations of the office to ensure ...Show more

Office Administrator

Moss RoofingIndianapolis, IN, US
Full-time

Moss Roofing is a trusted, family-owned company with over 30 years of experience providing roofing, siding, and gutter services throughout the Greenwood area.Built on values of honesty, integrity, ...Show more

Business Office Manager

EagleCare LLCIndianapolis, IN, US
Full-time +1

Bethany Village is now hiring a Business Office Manager! Experience in a Long-term Care or Healthcare setting w/Medicare and Medicaid strongly preferred What will you be doing and how will you make...Show more

HR & Office Assistant - Indianapolis Facility

Alexandria IndustriesIndianapolis, IN, United States
Full-time

HR & Office Assistant - Indianapolis Facility.Requisition Number: HROFF002396.Hours: Mon-Fri, 7:30am-4:00pm (Flexible).Essential Duties And Responsibilities.Human Resources Support Key Responsibili...Show more

Office assistant - $17 to $20 / hour

Action Jackson PromosIndianapolis, Indiana
Full-time
Quick Apply

We are seeking a skilled Office Assistant with good experience to join our team,.Answer and correctly route all incoming phone calls, respond to inquiries promptly in a courteous, professional mann...Show more

Dental Assistant (Clinical) for Orthodontic office -Geist Orthodontics

GEIST ORTHODONTICSIndianapolis, IN, US
Full-time

Clinical Dental Assistant for Orthodontic Office in Indianapolis, IN.Our team at Geist Orthodontics is growing and we are searching for the right candidate to fulfill an important role as a Clinica...Show more

Permit & Office Coordinator

Eye 4 GroupIndianapolis, IN, US
Full-time
Quick Apply

Eye 4 Group is seeking a detail-oriented and personable Permit & Office Coordinator to join our team.If you're organized, a strong communicator, and enjoy variety in your day-to-day work, we want t...Show more

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Office volunteer

Heartland Hospice/HCR Manor CareIndianapolis, IN, United States
Full-time

An office volunteer is still needed to assist with a variety of important tasks.Responsibilities include answering phone calls, copying, scanning, faxing, and filing paperwork.Additional duties may...Show more

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Business Office Manager

Healthcare Nursing of Beech GroveBeech Grove, IN
Full-time

Healthcare Nursing of Beech Grove -.Responsible for the direct management and supervision of the business office at a community.Coordinates and oversees all human resources, payroll, billing, and o...Show more

Administrative Assistant - Medical Office

Dermatology Associates Of Indiana PIndianapolis, IN, US
Full-time

We are seeking a motivated and outgoing.In this role, you will work closely with the practice administrator to provide practice operation support.Your responsibilities will include answering phone ...Show more

Entry Level Office Support Assistant

Window World of IndianapolisIndianapolis, IN, US
Full-time

Entry Level Office Support Assistant.About Window World of Indianapolis:.Window World is America’s largest exterior home remodeler, and our Indianapolis branch is a leading provider of energy-effic...Show more

Hospice - Office Assistant & Volunteer Coordinator

Transitions GroupIndianapolis, IN, United States
Full-time

Imagine a healthcare company that provides 24/7 access to services in the comfort of the patient's home - providing the physical, emotional, and spiritual support that allows a patient to focus on ...Show more

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Office Administrator Coordinator

Cornerstone Construction GroupIndianapolis, IN, United States
Full-time

About Cornerstone Construction Group.Cornerstone Construction Group, LLC is Certified minority-owned (MBE) General Contracting firm regionally recognized as a Certified 8A Federal contracting & Con...Show more

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Assistant Manager

Valvoline IncIndianapolis, IN, US
Full-time

As an Assistant Service Center Manager (ASCM), you are the right hand of the Service Center Manager.Change’s (VIOC) service experience from all other providers.In addition to working on cars and ta...Show more

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Office Coordinator

Closet Factory IndianapolisIndianapolis, IN, US
Full-time

Join Our Team as an Office Coordinator!.Are you passionate about helping others transform their living spaces into havens of organization and tranquility? Do you thrive on providing top-notch custo...Show more

Business office Manager

The Waters of IndianapolisIndianapolis, IN
Full-time

Must have long term care experience!.We are looking for a Business Office Manager (BOM) to join our Team!! .Under the direction of the Administrator, the Business Office Manager (BOM) manages all b...Show more

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Office Assistant

Office Assistant

InvigorateHRIndianapolis, IN, United States
3 days ago
Job type
  • Full-time
Job description
Office Assistant

Indianapolis, Indiana

Full-Time • Non-Exempt • On-Site • Reports to Office Manager
  • Are you an organized, people-first professional who thrives on keeping things running smoothly?
  • Do you take pride in being the person colleagues and members can count on-someone who handles every interaction with professionalism, warmth, and attention to detail?
  • Are you looking for a stable, meaningful role where your administrative skills directly support working families and the union members who have built their careers in the trades?
If so, we'd love to meet you.

Why This Role Is Different

At Sheet Metal Workers Local 20 Benefit Funds, every member of our small, growing team plays an important role in protecting the benefits of 3,500+ active members and 1,500+ retirees. As our Office Assistant, you'll be the welcoming face and steady backbone of our day-to-day operations-a vital part of a team doing work that genuinely matters.

What Makes This Opportunity Stand Out
  • Competitive Salary: Commensurate with experience
  • 100% Employer-Paid Health Insurance (including full family coverage)
  • Defined Benefit Pension Plan (employer-funded)
  • 401(k) with 3% Employer Match
  • Health Reimbursement Account (HRA)
  • Paid Time Off and Paid Holidays
  • Collaborative, team-oriented environment with a direct impact on real families
About Sheet Metal Workers Local 20 Benefit Funds

We manage comprehensive benefit programs-including health, pension, and annuity funds-for sheet metal workers and their families. Our team is small but growing, and every person contributes directly to the financial security and wellbeing of the members we serve.

What You'll Do

As our Office Assistant, you will serve as the first point of contact for visitors, callers, and plan participants-setting the tone for every interaction with professionalism and care. You'll support the Office Manager and staff across departments with a wide range of administrative and member services duties.

Reception & Front Desk Operations
  • Greet and assist visitors, members, and participants in a professional, welcoming manner
  • Answer and route incoming telephone calls promptly; take accurate messages and follow up as needed
  • Keep the front desk area organized, presentable, and properly supplied at all times
  • Receive, sort, and distribute incoming mail, packages, and deliveries; prepare outgoing correspondence and shipments
  • Monitor and respond to general organizational email inquiries, routing to appropriate staff as needed
Administrative & Clerical Support
  • Perform general clerical duties including filing, photocopying, scanning, and data entry
  • Assist with preparation of documents, reports, letters, and correspondence as directed
  • Maintain and update physical and electronic filing systems in accordance with records retention policies
  • Schedule meetings, appointments, and conference room reservations; prepare meeting materials as needed
  • Support preparation and execution of board meetings, staff events, and other organizational initiatives, including preparing agendas, taking minutes, and distributing materials
  • Maintain office supply inventory and coordinate with vendors for equipment maintenance
Participant & Member Services Support
  • Assist plan participants and members with general inquiries, directing complex questions to the appropriate staff member
  • Process incoming participant forms and correspondence, ensuring timely routing to the correct department
  • Maintain confidentiality of all participant and organizational information at all times
What We're Looking For

Required Qualifications
  • High school diploma or equivalent (GED) required
  • Minimum of 2 years of receptionist, administrative assistant, or related office experience
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and basic database management
  • Strong interpersonal skills with a genuine customer service orientation
  • Excellent verbal and written communication skills
  • Ability to manage multiple tasks simultaneously in a fast-paced environment
  • Ability to handle confidential information with discretion and professionalism
Preferred Qualifications
  • Associate's degree or some college coursework in business or a related field
  • Experience in a union trust fund, benefits administration, or professional services environment
Personal Qualities We Value
  • Welcoming & Warm: You make every member and visitor feel seen, heard, and helped
  • Detail-Oriented: You catch what others miss and take pride in accuracy
  • Adaptable: You handle shifting priorities with calm and a positive attitude
  • Dependable: Staff and members know they can count on you to follow through
  • Discreet: You understand the importance of confidentiality and handle sensitive information with integrity


Ready to Make a Difference?

Join a team where your organizational skills and people-first approach directly support working families across Indiana. Apply today!

Sheet Metal Workers Local 20 Benefit Funds is an affirmative action employer committed to diversity and inclusion. We encourage applications from all qualified candidates regardless of gender, race, ethnicity, age, sexual orientation, marital status, religion, or disability.