Office assistant Jobs in New York, NY

Title : Office Assistant

Location : New York (In-Office Five Days Per Week)

Salary : $80,000- $100,000

Company Background

Cascadia is one of the largest independent advisory only investment banks in the country. With this scale and a wide variety of backgrounds and perspectives, we work together as a team in each deal for the common success of our client stakeholders. We pick our clients as much as our clients pick us. This ensures that we are working with leading companies which offer us collectively the ability to maximize results in an efficient process, in any market environment. Simplistically, growth sells, and we know how to sell it. We combine the success of your business with the unique attributes of our investment banking process.

We are changing the investment banking paradigm. Leveraging deep sub-vertical industry knowledge, a unique process orientation that marries creative storytelling, modularity and traditional process rigor, and a long-term partnership approach, we aim to deliver optimal value for our clients. We are not rooted in traditional methods and reliant on a one-size-fits-all methodology. Rather, we create a custom deal strategy designed to leverage your attributes and overcome impediments that, when effectively deployed, drives outcomes outside the norm on valuation, terms and other qualitative aspects of your transaction.

Job Overview

The Office Assistant plays a key role in our day-to-day operations and administrative support in our New York office. An integral part of the team, the Office Assistant, is the first to greet employees and clients that visit our office. They will assist in administrative tasks, maintain office supplies, liaise with vendors and complete additional ad hoc projects.

Key Responsibilities

Greet clients and visitors

Ensure reception area is presentable, along with other areas of the office

Receive, sort and distribute packages and mail

Send out packages via FEDEX or US Mail upon request

Manage and restock all kitchen and office supplies as needed

Perform administrative duties such as filing, printing, scanning

Partner with IT vendor to troubleshoot technology issues

Liaise with vendors (i.e. maintenance staff, cleaning crew, building security, etc.)

Manage catering requests for office as needed

Prepare and submit all expense reports using Concur

Prep conference rooms for client or interview meetings (water, coffee etc.)

Assist with the new employee onboarding and offboarding via desk set-up / clean out, tech set up, key card creation, new employee tours, etc.

Assist remote EA within person client meetings or interviews

Work with building management for any office related requests including inquiries related to heating and air conditioning, lighting, and trash collection

Qualifications

Prior experience as a receptionist or office assistant preferred

Proficient in Microsoft Office 365

Hands-on experience with office equipment (e.g. fax machines and printers)

Professional attitude

Strong written and verbal communication skills

Excellent organizational skills and attention to detail

Strong multitasking and time-management skills, with the ability to prioritize tasks

Excellent customer service

Highly dependable

High school degree or equivalent