Office coordinator Jobs in Berkeley, CA

Immediate Need! Long-term temporary with direct hire potential!

Immediate Need! We are seeking a polished and professional Office Coordinator to be the welcoming face of a leading private equity firm. This individual will play a key role in ensuring a positive and pleasant experience for clients, visitors, and team members. The ideal candidate thrives in a fast-paced environment, demonstrates exceptional organizational and interpersonal skills, and maintains the highest level of confidentiality.

Responsibilities

• Greet and welcome all visitors, ensuring a positive first impression.
• Deliver the firm’s overall guest experience and hospitality standards by offering refreshments, escorting guests to meeting spaces, and handling any needs or questions.
• Manage incoming calls, emails, and inquiries and direct them to the appropriate teams or individuals
• Maintain a presentable and sophisticated front and common office area (meeting rooms, break rooms, client-facing spaces).
• Oversee office supply inventory, ordering, stocking, and organizing for easy access.
• Manage incoming and outgoing mail and deliveries.
• Provide general administrative office support to various departments as needed (i.e., printing or binding requests, shipping, ad-hoc gifting needs).
• Organize and execute office programs that drive culture, community, and team building.
• Organize giving back / volunteer events and activities for the broader office.
• Coordinate with vendors, caterers, and external event partners.
• Manage event timelines, budgets, and communications to ensure successful execution.
• Point of contact for VIP meetings ensuring meeting rooms, food & beverage, and technology are ready for meetings and guests.
• Foster a sense of community within the office by organizing employee engagement activities, in partnership with the National Office Experience team, including team-building events, lunch and learns, and social gatherings.
• Proactively seek ways to enhance the office environment and promote a positive and collaborative workplace culture.

Ideal Experience

117781

The Larko Group is a premier Staffing & Recruiting firm based in Chicago, with a nationwide reach for Direct Hire, Temporary-to-Hire, and Temporary / Project jobs. We specialize in Executive Assistant, Administrative Assistant, Personal Assistant, Chief of Staff, Office Manager, Receptionist, General Office, General Labor (warehouse), Event Support, Project Management, and Customer Service.