Office coordinator Jobs in Hayward, CA

divh2Washington Township Medical Foundation (WTMF) / h2pServing the communities of Fremont, Union City, and Newark, Washington Township Medical Foundation (WTMF) is a multi-specialty medical group that is a part of Washington Hospital Healthcare System in Fremont, California. In support of WTMFs mission to serve the community with the highest quality health care, WTMFs commitment to the patient first ethic and ensuring an excellent patient experience are strategic priorities. This is rooted in effective partnerships with patients that yield better outcomes and effective and efficient care in a manner that demonstrates compassion and respect for the patients in our care. / ph3Role and Responsibilities / h3pGreets and receives patients in person and by telephone. Schedules appointments in an efficient and timely manner. Facilitates communication by routing phone calls to the appropriate clinic and / or person. Instructs patients on filling out their appropriate paper for registration. Checks patients in and out, make follow-up appointments, and prepare lab and x-ray slips if and when needed. Strictly follows all practice policies and procedures, including all HIPAA related policies and procedures. / ph3Essential Functions / h3pReasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. / ph3Check-In / h3olliGreets patients. / liliReviews and updates demographic information of existing patients. / liliInstructs new patients on the proper completion of their new patient paperwork. / liliInsurance verification, including making copies insurance cards. / liliObtains authorizations as needed. / liliContinually monitors the schedule for accurateness, communicate any changes to patients. / liliCollects co-pays and balances on accounts. / liliSchedules appointments, including confirming appointments two (2) days in advance. / liliMaintains clean waiting room and working areas. / liliAnswers telephone, makes appointments, screens calls, provides information or routes calls to the appropriate person. / liliPrepares mailing of forms for new patients to be complete, or directs patient to the website to download the forms. / liliReviews charts before clinic to be sure all reports are current, present and filed correctly. / liliPerforms opening and closing procedures. / liliChecks for current referrals for all HMO patients. Obtains new referrals from primary care physician as necessary per office site. / liliPhotocopies and faxes various documents as necessary. / liliAssists patients, doctor and other staff as needed. / liliPerforms related tasks and assignments as necessary. / liliComplies with established organizational policies and procedures of WTMF. / li / olh3Check-Out / h3olliGreets patients and makes return appointments in the time frame noted by the physician. / liliCollects any co-pays and balances that were not collected at check-in. / liliCollects money due for Private Pay patients. / liliFills out return appointment card. / liliAnswers telephone, makes appointments, screens calls, and provides information or routes calls to appropriate person. / liliAssists staff with finding charts. / liliPatient appointment reminder calls two (2) days in advance. / liliAssists patients, doctors and staff as needed. / liliPerforms related tasks / assignments as necessary. / li / olh3Other Duties / h3pPlease note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. / ph3Physical Demands / h3pWhile performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. The employee may occasionally lift up to 25 pounds. / ph3Qualifications and Education Requirements / h3p1. High school graduate or GED. / pp2. Minimum of 1-2 years previous experience as a receptionist in a medical office in highly preferred. / ph3Preferred Skills / h3ulliCommunication proficiency / liliEthical Conduct / liliFlexibility / liliInitiative / liliTime Management / li / ulpSalary : $27.00 per hour / ppJob Type : Full-time / ppBenefits : / pulli401(k) / liliDental insurance / liliEmployee assistance program / liliFlexible spending account / liliHealth insurance / liliPaid time off / li / ulpSchedule : / pulli8 hour shift / liliMonday to Friday / li / ulpWork Location : One location / p / div