Office coordinator Jobs in Hialeah, FL

Executive Assistant / Office Coordinator
Location: Miami, FL (In-Office)
Compensation: $60,000-$70,000

Join a dynamic, high-growth real estate investment and development team that is reshaping city skylines and building some of the most exciting urban projects in South Florida. This is a fast-paced, entrepreneurial environment where every day brings new challenges, high-profile deals, and the opportunity to make a visible impact on the organization's success. If you thrive in a polished, professional, and forward-thinking setting, this is where your skills will shine.

This is more than just an administrative position-it's your chance to become the right-hand to senior leadership, the hub of office operations, and the person who keeps the team running like a well-oiled machine. You'll be entrusted with critical tasks, from coordinating high-level meetings to managing complex schedules and overseeing office operations. If you love variety, enjoy being at the center of action, and want a role where your contributions are highly visible and valued, this is the opportunity you've been waiting for.
Key Responsibilities

• Be the ultimate partner to senior executives, managing calendars, travel, and meetings with precision and flair
• Serve as the main point of contact for internal teams, clients, and partners, handling communications with professionalism and energy
• Own the daily operations of the office, keeping everything organized, efficient, and running seamlessly
• Coordinate and track projects across multiple teams, ensuring deadlines are met and priorities are clear
• Manage and maintain key documents, contracts, and confidential materials with discretion
• Support special initiatives, presentations, and high-impact projects that contribute directly to business growth
• Anticipate needs, solve problems proactively, and be the go-to person who keeps the office and leadership one step ahead

Qualifications

• 3+ years of experience as an Executive Assistant, Office Manager, or similar role
• Proven track record of supporting senior leadership in fast-paced, high-stakes environments
• Exceptional organizational, multitasking, and prioritization skills
• High level of discretion, professionalism, and reliability
• Excellent written and verbal communication skills
• Proficiency with Microsoft Office and general office systems
• Fully in-office in Miami and comfortable operating in a fast-moving, entrepreneurial environment

Compensation

• Base salary range: $60,000-$70,000, commensurate with experience
• Full-time, in-office role based in Miami