Office coordinator Jobs in Round Rock, TX

GrantWorks provides planning, project development and grant program management services for community and economic development, infrastructure, housing, disaster recovery and similar activities that promote physical and economic well-being for more than 400 local government clients.

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GrantWorks' mission is to provide the most efficient and professional grant management services possible. We deliver quality expertise, encourage collaboration, strive for continuous improvement, and respond vigorously to change. We take responsibility for the quality of our work and are committed to open and direct communication to foster long-term relationships. GrantWorks values competence, creativity and teamwork while treating everyone with the utmost respect and consideration.

The Planning Coordinator (PC) provides direct support to the Planning department staff. Planning staff work with communities to develop planning projects funded locally or by the Community Development Block Grant Program with funds distributed via the Texas Department of Agriculture and the Texas General Land Office. These projects are typically for the creation and adoption of comprehensive plans and supporting development regulations. This position requires a punctual, reliable candidate who can balance competing priorities while attending to detail and is willing to learn.

GrantWorks is seeking planning support staff that want to make a difference in improving communities across Texas. GrantWorks’ purpose-driven mission of putting people first is the core of our business philosophy. Our ideal candidate is self-motivated by the intrinsic benefits of this career path : making our communities safer, more resilient to severe weather events, and more attractive to families across the United States.

Primary Responsibilities :

• Help generate and track project-related documents and follow up with staff and clients regarding document status.
• Review outgoing and incoming material for completeness, attachments, dates, and signatures.
• Create and maintain project files, including archiving of closed-out project documentation.
• Order and maintain inventory of supplies.
• Process and track financial draw requests and verify when payment has been made from the State to Client.
• Assist in the preparation of reports and data entry.
• Provide administrative support to department staff (including mailing, copying, filing, scanning, etc.), possibly including high volume generation and mailing of public notices on behalf of clients.
• Schedule and organize meetings, including note taking.
• Other project related tasks as assigned.

Required Skills / Experience :

Minimum Qualifications :

This position is full-time employment during regular working hours (8am-5pm Monday – Friday).

This position is based in Austin, Texas- those residing outside of the Austin Metropolitan area will not be considered . Candidates must be able to work in the office location 1-3 days per week for mail and printing responsibilities. Remote work will be available and supported 2-4 days per week. Schedules may vary but will typically be arranged several weeks in advance.

GrantWorks offers an excellent benefits package, including company paid health and dental insurance, a company matched retirement plan, a generous paid time off plan and more.

Please respond to this posting with your resume.

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GrantWorks is an Equal Opportunity Employer and this is a Section 3 eligible position.