Office Jobs in Irving, TX

TITLE : Office Manager

DIVISION : Culture and Operations

FLSA STATUS : Non Exempt

FUNCTION : The Office Manager will serve as the first point of contact for visitors, ensuring a positive and professional first impression. This role involves managing the front desk and vendor relationships, greeting visitors, handling incoming calls, and providing high level support to the team. The Office Manager will also oversee office operations, maintain office supplies, and coordinate with various departments to ensure a smooth and efficient work environment. This position requires excellent communication skills, a friendly demeanor, and the ability to multitask effectively.

REPORTS TO : Chief Operating Officer

SUPERVISES : N / A

ESSENTIAL JOB FUNCTIONS :

1. Front Desk Duties :

• Greet visitors, clients, and employees warmly, creating a welcoming and professional atmosphere.
• Answer and direct phone calls, emails, and inquiries promptly and professionally.
• Manage incoming and outgoing mail, deliveries, and courier services.
• Maintain cleanliness and organization of the reception area and common spaces.

2. Office Administration :

3. Employee & Client Support :

4. Communication & Coordination :

5. Event & Meeting Coordination :

6. Technology & System Management :

7. Compliance & Security :

8. Miscellaneous Administrative Tasks :

This role requires a proactive, detail-oriented individual with strong organizational and interpersonal skills. The Office Manager is the Director of First Impressions and is key to maintaining a positive and professional workplace environment. This position performs other duties as assigned.

MINIMUM QUALIFICATIONS

Education : Bachelor’s Degree preferred.

Experience : 3+ years of experience in office management, first impressions, or administrative support roles

Other Requirements :

COMPENSATION AND BENEFITS :

The salary range is $50k - $55k for this position plus a comprehensive benefits package. Anticipated salary near midpoint; commensurate with experience. Benefits include a 3% 403b match, hybrid work schedule, 70% contribution towards individual health plan, 10-week paid family leave, JCC membership, among others.

ADDITIONAL JOB INFORMATION

Position Type : This is a non exempt level position. It qualifies for all benefit packages. For more information, see the Employee Manual.

Working Conditions : Mental Demands : Ability to communicate effectively (verbal and written); interpret policies, procedures and data; maintain emotional control under stress.

Physical Demands / Environmental Factors : Must be physically able to operate computers and office equipment; occasional bending, reaching, squatting, kneeling, and twisting; constant walking, speaking and listening; frequent sitting and maintaining close visual attention to the computer; occasional lifting up to 50 lbs.

NOTE : This job description is not an employment agreement or contract. The COO and / or designee have the exclusive right to alter this job description at any time without notice.

Employees of Jewish Federation of Greater Dallas are expected, as required in their specific job functions, to participate in activities, meetings, and committees; to interact and work cooperatively in order to accomplish various goals; to represent one’s self and Jewish Federation of Greater Dallas in a positive, professional manner; and to safeguard sensitive or confidential information from intentional or unintentional disclosure.

Employees are expected to maintain current working knowledge of policies, procedures and guidelines necessary to answer work-related questions and to provide assistance in a timely and courteous manner. Employees are also expected to perform other duties as may be assigned by their supervisor and to contribute to the team efforts of the department and to assist the organization in achieving its strategic goals.