Office Jobs in Louisville ky

Job Description

Job Description

Description : POSITION SUMMARY

The Office Manager is a highly organized and detail-oriented role with a friendly and helpful demeanor, willing to be the face of the Lighthouse (Corporate office) for all internal and external visitors. The Office Manager will play a crucial role in maintaining a smooth and efficient office environment, providing essential administrative support across various functions.

ESSENTIAL FUNCTIONS

• Greet and assist visitors at the front door professionally and kindly.
• Manage incoming calls and direct them to the appropriate personnel.
• Coordinate with vendors, place orders, and ensure timely delivery of goods and services.
• Maintain positive vendor relationships and address any issues promptly.
• Order, organize, and track office supplies to ensure adequate stock levels.
• Keep the office environment tidy and well-maintained, particularly the front office space, to ensure it’s always ready for vendors.
• File and organize paperwork and documents.
• Scan, copy, and distribute documents as needed.
• Schedule and coordinate travel arrangements, meetings, and hotel accommodations.
• Manage calendars and assist in planning events for the company and office.
• Plan and organize office events, including meetings, holidays, and visits from customers, franchisees, and vendors.
• Coordinate catering and ordering meals as necessary.
• Scribe and take notes or type up notes and meeting minutes from important company meetings.
• Assist with tracking and maintaining spreadsheets for projects as needed.
• Assist with office safety procedures.
• Support internal and external operations teams for local meetings and events.
• Provide administrative support to departments within the office.

COMPETENCIES

SUPERVISORY RESPONSIBILITIES

WORK ENVIRONMENT

PHYSICAL DEMANDS

TRAVEL REQUIRED

EDUCATION AND EXPERIENCE

EEO / ADA STATEMENT

Long John Silver’s provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Long John Silver’s will reasonably accommodate qualified individuals with a disability so that they can perform the essential functions of a job unless doing so creates an undue hardship to the business.

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

SALARY AND BENEFITS

Requirements :