Office manager Jobs in Boston, MA

Job Description

Job Description

We are looking for a dedicated Office Manager to join our team on a contract basis in Boston, Massachusetts. In this role, you will oversee front desk operations, administrative duties, and office safety initiatives, ensuring a seamless and well-organized environment for staff and visitors. This position requires strong organizational skills, attention to detail, and the ability to support a variety of office functions efficiently.

Responsibilities :

• Greet visitors and staff, fostering a welcoming atmosphere while monitoring the front entrance.
• Maintain the cleanliness and organization of communal spaces, conference rooms, and supply areas.
• Manage incoming and outgoing mail, packages, and deliveries, ensuring timely distribution.
• Schedule meetings, coordinate catering, and assist with event planning as needed.
• Provide administrative support for employee orientation and related onboarding activities.
• Track office inventory and oversee the loaner equipment program.
• Collaborate with the Office Manager to analyze office metrics and purchasing trends.
• Assist with resolving office equipment issues, including troubleshooting conference room AV systems.
• Support corporate policies related to office safety by maintaining filing systems and assisting with inspections.
• Act as a resource for health and safety practices, including distributing personal protective equipment.
• Proven experience in administrative assistance or office management roles.
• Proficiency in Microsoft Office Suite, including Excel, Outlook, and Word.
• Ability to handle multi-line phone systems and provide concierge-style customer service.
• Strong interpersonal skills with the ability to communicate effectively with staff and visitors.
• Exceptional organizational abilities and attention to detail.
• Competence in data entry and file organization.
• Familiarity with office safety standards and procedures is a plus.
• Clearance is required prior to onboarding.