Office manager Jobs in Chicago, IL

Hudson River Trading (HRT) is seeking an Office Manager to join our Employee Experience team in our Chicago office. This role requires you to work in person in our office five days a week.

In this role, you will oversee day-to-day operational and administrative tasks. This includes big-picture projects like office moves and utilizing data to inform on employee engagement in the workplace. You will also manage the front desk, greet visitors, and ensure that tasks such as supply fulfillment, ticket submissions, badge needs, and more are addressed. As an Office Manager, you will collaborate closely with People Operations and other teams across HRT.

The ideal candidate will be a culture carrier for HRT's Chicago office, fostering teamwork, curiosity, and community while managing administrative tasks swiftly and professionally.

Responsibilities

• Oversee all aspects of office management, including reception duties; direct inquiries to appropriate personnel, communicate with building security, and manage internal communications via Slack
• Project manage large scale workplace initiatives (e.g. an office move) successfully
• Manage daily mail and package deliveries, ensuring timely processing and distribution
• Maintain an inventory of office supplies, including conducting regular audits and updates to ensure everything is well-stocked
• Manage workplace amenities such as kitchen supplies, wellness rooms, and ergonomic equipment
• Facilitate a welcoming and efficient visitor experience by providing assistance, access, and other office needs, including hosting large groups
• Order and manage the office's snack and beverage supply, catering to employees' dietary needs and preferences
• Collaborate with building management and facilities staff to address operational issues, maintenance requests, and building-related matters
• Maintain an organized and tidy shared office space, promoting a clean and professional work environment
• Uphold compliance with fire, health and safety, and sustainability requirements
• Regularly consider ways to engage employees through creative initiatives, recognition programs, and events
• Continuously seek feedback from employees to identify opportunities for improvement and enhance the overall office experience
• Perform basic IT troubleshooting, while communicating quickly and effectively to necessary remote stakeholders
• Foster a strong sense of community within the Chicago office

Qualifications

The estimated base salary range for this position is 65,000 to 85,000 USD per year (or local equivalent). The base pay offered may vary depending on multiple individualized factors, including location, job-related knowledge, skills, and experience. This role will also be eligible for discretionary performance-based bonuses and a competitive benefits package.

Culture

Hudson River Trading (HRT) brings a scientific approach to trading financial products. We have built one of the world's most sophisticated computing environments for research and development. Our researchers are at the forefront of innovation in the world of algorithmic trading.

At HRT we welcome a variety of expertise : mathematics and computer science, physics and engineering, media and tech. We're a community of self-starters who are motivated by the excitement of being at the cutting edge of automation in every part of our organization-from trading, to business operations, to recruiting and beyond. We value openness and transparency, and celebrate great ideas from HRT veterans and new hires alike. At HRT we're friends and colleagues - whether we are sharing a meal, playing the latest board game, or writing elegant code. We embrace a culture of togetherness that extends far beyond the walls of our office.

Feel like you belong at HRT? Our goal is to find the best people and bring them together to do great work in a place where everyone is valued. HRT is proud of our diverse staff; we have offices all over the globe and benefit from our varied and unique perspectives. HRT is an equal opportunity employer; so whoever you are we'd love to get to know you.