Office manager Jobs in Lakeland, FL

About Us

We are a leading industrial mechanical, electrical, and civil construction services provider for the fossil and nuclear power, pulp and paper, chemical, mining, and general manufacturing industries. We provide a full range of industrial facilities maintenance and process maintenance services.

Job Summary

MOR PPM is hiring for the position of City of Lakeland Office Manager. This position will be responsible for overseeing all the contract obligations as required by the City of Lakeland per contract specifications.

Essential Duties & Responsibilities

Communicate with the various City of Lakeland Department managers regarding current contract staffing personnel status and staffing for future needs. PPM employees will be assigned at multiple locations within the City of Lakeland network.

Coordinate with MOR PPM HR department to recruit, interview, test, and hire approved candidates.

Coordinate any personnel changes including placement among other departments, promotion, performance review, safety adherence, leave of absence and terminations.

Support MOR PPM HR department for all employee benefit programs provided to contract employees.

Oversee and support processing of all contract weekly labor payroll as reported by City of Lakeland departments and subsequent input to MOR PPM payroll system. Oversee and support weekly invoicing to City of Lakeland. Scheduling this work for deadline input and accuracy of all data is critical.

Conduct new hire safety video training as well as conducting periodical safety audits throughout departments. Respond and investigate all vehicle / equipment, personal incidents / injuries, according to MOR PPM Safety department procedures.

Communicate and report to MOR PPM Regional Manager on weekly basis and immediately for all incidents.

Qualifications

At least 4 years' working experience with managing supplemental labor contracts, or managing multiple office locations, or managing multiple projects.

Must possess high school diploma or equivalent. Preferred candidates will have completed accredited training program or completion of associate's degree.

Possess excellent attention to detail and accuracy in a fast-paced environment with a proven ability to manage multiple tasks simultaneously.

Possess ability to work collaboratively and provide a high level of customer service to both internal and external customers.

Possess exceptional interpersonal / analytical / organizational, as well as verbal and written communications skills.

Experience with MS 365 preferred. Intermediate Excel experience is critical to completing tasks and reporting.

Must have valid Florida Driver's License with a clean driving record.

Physical Requirements / Job Site Requirements :

Must be able to complete hiring paperwork electronically through DocuSign

Must complete Tappisafe online training

May be required to lift and carry items weighing up to 50 pounds

Must possess enough strength and stamina to perform the technical duties and essential functions as identified above

Must be able to move in and around confined spaces and uneven areas

Must have full range of motion consistent with age

Must be able to climb and maintain balance ladders

Must be able to adequately hear and respond to voice commands and alerts from other employees, alarms and other job-related noises

Visual acuity, depth perception and color discrimination consistent with that required to work at heights and on uneven surfaces

Safety / Steel toe shoes are required

#PPM

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer / Veterans / Disabled

Affirmative Action Policy

Please review ourAffirmative Action Policy (https : / / emcorgroup.icims.com / icims2 / servlet / icims2?module=AppInert&action=download&id=125230&hashed=1101323692) .

Notice to Prospective Employees

Notice to prospective employees : There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companieslist open positions here (https : / / careers-emcorgroup.icims.com / ) . Please check our available positions to confirm that a post or email is genuine.

EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.

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Job Locations US-FL-Lakeland

ID 2025-4845

Company MOR PPM, Inc.

Category Administrative Services

Position Type Full-Time

Location Type Onsite

Posted Date 4 months ago (10 / 16 / 2025 11 : 59 AM)