Office receptionist Jobs in Los Angeles, CA

Ac Martin, Inc. Receptionist / Office Assistant

AC Martin, Inc. (ACM) is a dynamic professional services firm providing superior architectural and design services for many of the significant development projects in Southern California. We foster professional and personal development and offer prospects for career advancement. Located in downtown Los Angeles, AC Martin, Inc. is seeking a dynamic and results-driven individual to join its Administration team.

The Receptionist / Office Assistant must be an organized, collaborative individual with excellent communication skills who can interact with staff at all levels and efficiently prioritize tasks. The candidate will serve as the first point of contact for ACM by welcoming guests, coordinating front-desk activities, and maintaining the office space.

The tasks below are a general guide; additional tasks may be added as the candidate grows within the role and as needed by the Company.

• Provide day-to-day administrative support to employees and guests.
• Serve as the first point of contact by greeting and welcoming guests, clients, and vendors.
• Notify employees of visitor arrivals and direct guests to the appropriate person or office.
• Answer, screen, and route incoming phone calls.
• Receive, sort, and distribute incoming mail and deliveries; prepare and ship outgoing packages.
• Coordinate front-desk operations and maintain office security by following safety procedures and controlling building access.
• Submit facilities requests and service work orders as needed.
• Order office supplies and maintain accurate inventory levels.
• Maintain calendars, schedule meetings, and manage conference room bookings.
• Manage parking operations, including monthly parking, shared parking cards, and client validations, orient new hires to parking procedures.
• Ensure the reception area, kitchens, supply closets, and drawers are clean, organized, stocked, and fully functional.
• Coordinate food ordering and pickup for meetings and office events.
• Provide administrative support for special projects and team initiatives as needed.
• May assist with ordering and logistics for Northern California offices.
• Other duties as assigned.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily and meet and maintain all performance goals and quality of customer service as required. The requirements listed below are representative of the knowledge, skill, and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

We offer career advancement opportunities and an excellent benefits package which includes :

All qualified applicants will receive consideration for employment without regards to race, color, religion, sex, sexual orientation, gender, age, marital status, national origin, disability, or any other consideration made unlawful by law. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.