Office secretary Jobs in Elk grove ca

Job Description and Duties

Join our dynamic team of criminal prosecutors and legal staff in our Orange Office protecting the most vulnerable members of our communities and to safeguarding our state’s healthcare programs! The Division of Medi-Cal Fraud and Elder Abuse investigates and prosecutes complex criminal cases in state courts, including (1) fraud committed against the Medi-Cal programs by providers, such as licensed physicians, pharmacists, and nurses and others, and (2) criminal abuse and neglect of elder and dependent adults in nursing homes and other residential care facilities. We are looking for you if you are a team-oriented, well-organized self-starter seeking to serve justice for your fellow Californians.

Under the supervision of the Supervising Deputy Attorney General, the Legal Secretary performs legal secretarial duties in support of the Orange Office’s legal team. The Legal Secretary adheres to office procedures, ensures all legal documents are skillfully drafted, proofread, formatted, and files and serves said documents in accordance with legal requirements and court deadlines. At the Orange Office, the Legal Secretary maintains internal databases and systems and organizes voluminous case files complying with federal, state, and local laws, rules and regulations, as well as office policies and practices. The Legal Secretary drafts, reviews, and process office correspondence, maintains office calendars, and processes subpoenas and travel.

Duty Statement

40%Types, reviews, edits, processes, stores, formats, retrieves, serves, and files legal documents and correspondence, such as pleadings, briefs, motions, and subpoenas, as well as other related legal documents, in state courts, on the defense and third parties, using modern office technology, methods and procedures as required; assures all documents are prepared, proofread, copied, and processed to meet legal requirements and deadlines; under the direction of the prosecuting attorney or legal analyst, prepares and assists with the preparation of discovery, including the organization, indexing, numbering, copying, and serving of discovery to the defense; uses law libraries, computer databases, and software programs to check case citations and quotations, reviews and prepares jury instructions and verdict forms using statutory and case law; notates and calendars staff meetings and appointments, court appearances, and statutory deadlines; and transcribes complex dictations, including, but not limited to, audio recordings, interviews, and meetings.

30%Provides ProLaw case management support; adds docket events following case events and court appearances; reviews and edits daily reports; formats reviews, and scans documents associated with docket events, e.g. pleadings, motions, and transcripts; tracks status of locally and federally prosecuted cases; schedules, reviews, and finalizes case closures, uses state and federal court databases to obtain case information, such as PACER, LexisNexus, and Westlaw; finalizes and reports sentencing information for and to Headquarters, partner agencies, and the Office of Inspector General; assists with reports and ProLaw queries; offers assistance to legal analyst as needed; and processes invoices.

20%Performs data entry; accesses and searches various databases; assists with necessary deadlines and filings; acts as backup for the legal analyst; makes travel arrangements; requests travel advances, and prepares travel expense claims.

10%Assists legal team with preparing for litigation, such as preliminary hearings, grand jury proceedings, law and motions, and jury trials.

Working Conditions

This location offers FREE parking, as well as discounted trolley and other public transportation, and many restaurants and shops within walking distance.

Special Requirements

• A fingerprint check will be required.
• Clearly indicate JC-433231 and the title of this position in the “Examination or Job Title(s) for Which you are Applying : ” section located on the first page of your State Application.
• See the list of Required Application Package Documents below; incomplete application packages will not be considered. California State Civil Service Employee Benefits Summary Benefit Description​ ​Additional Information ​ New Employee Benefits Orientation Page

Summary review of benefits available to you as a new State Civil Service employee. ​ State Civil Service Act

Review the benefits and protections provided to State Civil Service employees through the State Civil Service Act.

Salaries and Civil Service Pay Scales

Information regarding salary ranges for State Civil Service employees, as well as the Civil Service Pay Scales, the official salaries for all state jobs.

Represented Employee Bargaining Contracts

Review the specifics of represented state employee collective bargaining contracts.

Retirement

Learn more about the defined benefit plan that is offered to state employees through the California Public Employees' Retirement System (CalPERS) based on years of service, age and final compensation. CalPERS also offers disability retirement, partial service retirement, and death benefits for eligible employees.

401(k) and 457(b) Plans (Savings Plus)

Offers a voluntary benefit that allows you to contribute to both a 401(k) and a 457(b) plan to enhance your retirement benefit. This allows you to contribute, through payroll deduction, up to twice the amount available to the private sector and most public sector employees. You can contribute on both a pre-tax and an after-tax designated Roth basis that offers you the opportunity to take advantage of tax savings now and in the future.

California State Civil Service Employee Benefits Summary - Specific Benefits ​Specific Benefits ​Additional Information

Cash In Lieu of Health and / or Dental Benefits (Cash Option)

Allows you to receive cash in lieu of state-sponsored health and / or dental benefits insurance if you have other qualifying medical and / or dental coverage through a spouse, domestic partner, parent or other source.

Common Carrier Travel and Accident Insurance – for Excluded Employees Only

Offers employer-paid accidental death and dismemberment insurance to managers, supervisors and other specified employees who travel on state business.

Commute Program

Voluntary benefits that subsidize commuting expenses for eligible employees who commute to and from work using public transportation, vanpools, or bicycles.

Consolidated Benefits (CoBen)

Provides a benefit allowance, rather than specific contribution amounts for health, dental and vision benefits. You may receive additional taxable income each month, depending on the total cost of the benefit plans you choose.

Consolidated Omnibus Budget Reconciliation Act (COBRA)

Continuation of health, dental, and vision insurance coverage as well as medical reimbursement account for employees and eligible dependents who involuntarily lose coverage.

Death Benefits

Benefits available to legal survivors and / or designees of state employees; see "Planning Ahead" handbook.

Planning Ahead Handbook | ​Dental Benefits

Offers you and your dependents preventive, basic and major dental care coverage through one of several dental plans.

Employee Assistance Program

Employer-paid program offers free professional and confidential short-term counseling and referral services to employees and their eligible dependents, as well as valuable information on a variety of topics including financial, legal, and wellness.

California State Civil Service Employee Benefits Summary Benefit Description​ ​Additional Information

Group Legal Services Insurance

Voluntary, employee-paid plan that provides comprehensive legal coverage designed to meet most common personal legal needs. Available to eligible employees and their eligible dependents.

Group Long-Term Disability Insurance – For Excluded Employees Only

Voluntary, employee-paid plan that replaces a portion of the employee's income in the event the employee is unable to work for six months or longer due to a covered illness or injury.

Health Benefits

Offers you and your dependents a broad range of health insurance plans with the state paying a portion of the premium. CalPERS administers this coverage.

CalPERS Health and Wellness

Promotes a work environment that encourages healthy lifestyle choices, decreases the risk of illness and disease and enhances employee effectiveness and well-being.

Long-Term Care Program

Offers coverage through CalPERS for a chronic illness, frailty of old age, or a serious accident. Available to all California public employees, retirees, and their eligible family members.

Part-time, Seasonal, and Temporary Retirement Program

Offers a retirement savings program for part-time, seasonal and temporary employees who are not covered by CalPERS or Social Security.

Reimbursement Accounts

Allows you to set pre-taxed money aside in a reimbursement account to pay for certain kinds of medical and dependent care expenses. You can increase your take home pay and decrease your taxable income.

Third-Party Pre-Tax Parking Reimbursement Account Program

Allows you to deduct a specific pre-tax amount for work-related parking fees from your pay. Available to employees who drive a personal vehicle to work or to a location from which the employee commutes to work and pays for parking.

Vision Benefits

Employer-paid benefit that offers you and your dependents an annual eye examination and an allowance for frames and lenses. An enhanced vision plan is also available which provides higher allowances for certain materials and other benefits.