Office secretary Jobs in New York, NY

Commission Secretary

The Department of City Planning (DCP) is seeking a highly motivated, detail-oriented individual to fill the Commission Secretary position. In this public-facing role, the Commission Secretary acts as a conduit between the members of the City Planning Commission and the Department of City Planning and has a variety of key responsibilities that support charter mandates and internal best practices related to the full pipeline of projects in public review for the Commission.

Responsibilities include :

• Run the CPC Public Meetings, in accordance with NYS Open Meetings Law and in coordination with PCO and Executive leadership, managing the flow of the calendar agenda, monitoring speaker times, facilitating zoom speakers and ensuring the recording and livestreaming of public meetings through audio / visual means with the assistance of the PCO AV Manager and PCO staff.
• Participate in the management of preparation sessions for all public meetings, including assistance with logistical needs.
• Prepare the City Planning Commission Calendar and Public Meeting Disposition sheets (records of attendance, votes and determinations) for all applications before the Commission on a bi-weekly basis for posting on the DCP website.
• Maintain a list of speakers at all hearings in accordance with the Rules of the City of New York, Title 62 : City Planning, Chapter 1 : Practice and Procedure of the City Planning Commission.
• Prepare and submit all appropriate notices of regular public hearings and special meetings in the City Record on a bi-weekly basis and ensure that land use participants are notified of the Calendar posting on the DCP website in a timely manner.
• Collect and synthesize status information on projects that are in public review for the City Planning Commission, including maintenance of tentative hearing and vote date schedules.
• Manage Commission communications, in coordination with PCO leadership, for meeting attendance to ensure quorum, EEO and Cybersecurity Training, tours, IT, Operations, and Human Capital needs.
• Prepare the CPC's weekly weekend packages.
• Ensure that the City Planning Commission hearing room and ancillary space is properly maintained.
• Assist during bi-weekly Project Readiness, Headquarters, Chair Briefings, and CPC Review Session meetings.
• Assist division with other CPC materials and meeting related tasks as needed.

Authorization to work in the United States is required for this position. The NYC Department of City Planning does not offer sponsorship, of any kind, for any type of employment opportunity. Applicants are responsible for ensuring that they meet all minimum qualifying requirements for this position at the time of application. Only applicants under consideration will be contacted. Appointments are subject to Office of Management and Budget (OMB) approval. This position may be eligible for remote work up to 2 days per week, pursuant to the Remote Work Pilot Program agreed to between the City and the labor unions.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.