Office secretary • rochester ny
Job Summary We are seeking a warm, friendly, and organized Childcare Center Receptionist / Secretary to the Center Director to join our our community of dedicated early childhood educators and care... Show more
Rochester, New York, United States.About the job Sr Corporate Admin Office Mgr.Sr Corporate Admin Assistant needs 8+ years of office management or administrative experience.Sr Corporate Admin Assis... Show more
Front Desk Coordinator — Join Our Team.We are seeking someone who thrives in a fast-paced environment, can .Organized and exceptionally .Warm, welcoming, and genuinely enjoys connecting w... Show more
With a high degree of autonomy, the Office Manager provides essential administrative, operational, and customer service support to the Office of the Provost and Academic Affairs.The Office Manager ... Show more
Senior Director Front Office IT.The Senior Director, IT Applications Front Office is responsible for leading the strategy, delivery, and optimization of customer-facing applications that drive re... Show more
Secretary Job Requirements: Scheduling estimate appointments and drop off dates.Organizing and maintaining all physical and electronic files.Providing information to callers.Keeping track of all n... Show more
Legal Secretary Job Duties: Welcomes guests and clients by greeting them in person or on the... Show more
As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better.Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect... Show more
This is not a typical office position.The role is fast-paced and requires exceptional organizational skills, strong attention to detail, and the ability to manage multiple priorities while working ... Show more
The Multi-Office Leader, known internally as an Area Experience Leader, leads a portfolio of 46 retail offices and is responsible for delivering a consistent, high-quality client experience across ... Show more
Purpose: This is routine work in a school which involves assisting a school nurse in a variety of clerical and basic health related tasks such as recording information on student health records, pe... Show more
We're looking for a Facilities & Office Manager to join our growing team in West Henrietta, NY!.Resilient Positioning, Navigation and Timing (R-PNT) technology that's used in almost every device, v... Show more
Skilled Nursing of Rochester -.A skilled nursing facility is seeking an experienced and detail-oriented.This is not a typical office position.The role is fast-paced and requires exceptional organi... Show more
Rochester Center is seeking an experienced and detail-oriented Business Office Manager (BOM) to join our team in Rochester, NY.This is not a typical office position.The role is fast-paced and requi... Show more
Our mission: Transforming Infrastructure with Passion and Kindness.We provide quality, cost-effective engineering services to state and local governments and private-sector clients across New York ... Show more
The Senior Director, IT Applications – Front Office is responsible for leading the strategy, delivery, and optimization of customer-facing applications that drive revenue growth, customer engagemen... Show more
Job Title: Office CoordinatorDepartment: AdministrativeReports To: Director of Operations and FinanceFLSA Status: Non-Exempt Job Summary:Vanteon is seeking an Office Coordinator to join our team.Th... Show more
Warm, kind, efficient, capable-of-multi-tasking secretary needed for busy office at growing private K-8 school.This role involves performing a wide range of administrative and office support duties... Show more
As a Medical Secretary, you will be responsible for greeting patients who come in the door, checking them in, and pulling relevant patient files or obtaining new patient information.You will also a... Show more
Our client is seeking a highly organized and proactive Executive Assistant to join a small Family Office financial services team.The successful candidate will play a critical role in supporting sen... Show more
The average salary range is between $ 32,174 and $ 59,462 year , with the average salary hovering around $ 40,553 year .
Job Summary We are seeking a warm, friendly, and organized Childcare Center Receptionist / Secretary to the Center Director to join our our community of dedicated early childhood educators and care givers.
You will serve as the welcoming face of our center, greeting families, teachers, service providers, vendors and applicants.
You will respond to incoming calls by providing timely and accurate information to parents and prospective families or redirecting calls to the appropriate staff member.
You will help supervisors navigate the classroom schedule for the second part of the day, and provide short coverage breaks in classrooms with children between 6 months - 6 years old.
You will work closely with the Center Director to provide exceptional clerical support, including, communicating with vendors to report IT issues and needed repairs, drafting center announcements, creating spreadsheets and internal forms; familiarity with the Outlooks Office Suite is a must, and familiarity with basic graphic design programs such as Canva or Gimp preferred.
Your demeanor will help foster a warm environment for children, families, staff, and visitors alike.
This paid position offers an exciting opportunity to showcase your office management skills while contributing to a nurturing community dedicated to early childhood education and development.
Duties Greet visitors, parents, children, and staff with professionalism and warmth, ensuring positive first impressions Manage multi-line phone systems with excellent phone etiquette, directing calls efficiently and courteously Maintain accurate records through data entry, filing, and document proofreading using Microsoft Office tools Support event planning activities such as parent meetings, community events, and staff training sessions Handle calendar management for the Center Director using Microsoft Outlook Calendar and other scheduling tools Assist with transcription and proofreading of correspondence, reports, and newsletters to ensure clarity and professionalism Use office management skills to while providing support to the Center Director Maintain center security by controlling access and signing in guests and visitors Qualifications Proven clerical and secretarial experience in a busy office environment or childcare setting with excellent organizational skills Strong proficiency in Microsoft Office (Word, Excel, Outlook), (Gmail, Calendar), data entry systems, and basic graphic design and website maintenance Experience with clerical tasks including filing, transcription, proofreading, and document management, and scheduling Exceptional customer service skills with a professional phone manner and positive attitude Ability to manage multiple priorities efficiently in a fast-paced environment with keen attention to detail Familiarity with office equipment including multi-line phone systems and office printers/scanners Personal assistant experience is highly desirable Knowledge of event planning and project coordination is a plus Able to meet the physical requirements of supervising young children Lift, carry, and move children weighing up to 50 lbs.
Stand and sit for extended periods of time Join us in creating a welcoming environment where children thrive!
This role offers an engaging work atmosphere that values your organizational talents and dedication and desire to be part of a community.
We are committed to supporting your professional growth while you contribute meaningfully to our community.
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