Office secretary Jobs in Sugar Land, TX

City Secretary Office Administrative Support

This is a full-time administrative support position in the City's General Department - City Secretary's Office. Under general direction of the City Secretary, and as Acting City Secretary in the absence of the City Secretary, performs specialized administrative functions and managing of the development and implementation of departmental goals and objectives, consistent within a High-Performing Organization (HPO). Must be multi-tasked and detailed oriented with exceptional and proficient writing and critical thinking skills. Must have knowledge of and practice the professional standards of governmental laws and requirements for the office of the City Secretary. Interact and communicates effectively and professionally with citizens and public officials. This position requires superior computer knowledge and skills, organizational and communication skills, initiative, independent thinking, and ability to work with little supervision. Reporting relationship : City Secretary.

This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent.

Provides daily supervision, guidance, and performance oversight for assigned City Secretary's Office staff. Trains, mentors, and develops staff to build departmental capacity and ensure continuity of operations.

Supports the Mayor and City Council with scheduling, constituent response, administrative coordination, and event support.

Serves as the Agenda Software Administrator and maintains assigned municipal agendas and meeting worksheets : collect and distribute agenda information; coordinate the posting of all legal and / or public notices pertaining to public hearings and meetings.

Assists and responds to public information requests in accordance with the Texas Public Information Act and provides timely and accurate information to internal and external customers.

Responsible for all documentation associated with City Council action, such as posts agendas and ordinances; processes, print, and / or log ordinances, resolutions, contracts, attachments, change in services, and change orders; provide information and record retrieval service to the Council, staff, general public and media to include, but not limited to, information on council and city-wide committee meetings.

Performs a variety of general accounting duties : participate in preparing and administering budgets for the City Secretary's Office and the City Council; review and authorize expenditures; review and reconcile departmental credit card charges and travel reimbursements; review and input department timesheets.

Administers the appointment, qualification, and onboarding process for City boards, committees, and commissions.

Assists in implementing and enforcing the City's Records Management Program in accordance with state law, including retention schedules, destruction procedures, and digital archiving.

Responsible for administrating the routing process, to include but not limited to, routing city contracts and other legal documents to the appropriate department representative to obtain required signatures, and preparing for Council approval.

Ability to assist and conduct activities of municipal elections as prescribed by City Charter and in accordance with the Texas Election Code; monitor election procedures; ensure compliance with Texas Local Government Laws and Texas Election Code and other election rules and regulations; and ensure election records are open to the public.

Interpret policies, procedures, codes and ordinances and provide oral and written information to staff and general public.

Act as City Secretary in the absence of the City Secretary, which may include coordinating the activities of the City Secretary's support staff including training, scheduling, delegating essential tasks, observing, reviewing, and evaluating work, and possible disciplinary actions.

Perform related duties as assigned. Subject to 24 hour recall.

Knowledge of principles and practices of municipal administration and pertinent Federal, State and Local laws, codes and regulations. Knowledge of municipal government operations, City charters, ordinances, policies, and procedures. Strong understanding of the Texas Election Code, Texas Public Information Act, and Texas Open Meetings Act. Ability to prepare clear and accurate minutes, agendas, reports, and official documents. High level of professionalism, discretion, and diplomacy when interacting with elected officials, staff, and the public. Strong organizational skills with the ability to manage multiple deadlines in a fast-paced environment. Experience with electronic records management systems, agenda management platforms, and digital archiving technologies. Excellent written and verbal communication skills. Minimum of three (3) years of direct supervisory experience in a municipal government or related public sector field, with responsibility for assigning work, evaluating performance, and developing staff. Strong leadership, problem-solving, and analytical abilities. Ability to handle confidential information in a responsible manner. Attendance at evening / weekend meetings, special events, and other activities as needed. Bachelor's degree in Public Administration, Business Administration, Political Science, or a related field; or an associate degree with a minimum of five (5) years of progressively responsible, related municipal government experience. Minimum of three (3) years of progressively responsible experience in government or a related public sector environment, including direct experience in records management, public information, elections, or City Council / board support. Certification as a Texas Registered Municipal Clerk (TRMC), or the ability to obtain certification within three (3) years of hire. Notary Public or ability to obtain within six (6) months.

The Department of Human Resources & Organizational Development may consider an equivalent combination of education, training and / or experience.

The City of Missouri City is located less than 30 miles from Downtown Houston and is a great place to live, work and play. For many individuals, working for the City provides a dual reward. First, it is their way of giving back to their community; secondly, it is a noble way of making a difference in the lives of everyone who turns to City government for its services. With more than 300 full-time employees, the City is committed to effective, efficient and responsive service. Furthermore, the City considers its employees its most valuable resource. Therefore, we offer what is arguably one of the most attractive and comprehensive employee benefit packages offered anywhere in the state of Texas.

Medical (Two Plans)

1. BLUE EDGE - HEALTHSAVINGS ACCOUNT (H.S.A) High Deductible Medical Health Plan Provider : Blue Cross Blue Shield Single coverage deductible - $2000 annually Family coverage deductible - $4000 annually Single coverage out-of-pocket maximum - $4000 annually Family coverage out-of-pocket maximum - $8000 annually Employee pays dependent premium Provider : OptumHealthBank Use for qualified medical, dental, vision and pharmaceutical expenses; Max Contribution for employee only $3,350 (per the Internal Revenue Services) City contributes to employee only $1,250 Max Contribution for employee / family $6,650 (per the Internal Revenue Services) City contributes to employee / family $2,250 Age 55+ Catch Up Provision max $1,000 (per the Internal Revenue Services) Unused balance rolls over to new year Account belongs to employee

2. PPO Provider : Blue Cross Blue Shield Deductible - Single - $1,000 / Family - $2,000 annually; Inpatient Hospital Expenses = 80% of allowable amount; Out-of-Pocket Maximum = $3,000 individual - $6,000 family (Year); Lifetime Benefits : Unlimited Prescription Drug Co-pays : $20 Generic / $40 Preferred / $70 Non-Preferred; $30 Copayment.

Two Dental Plans

1. DHMO Provider : MetLife No deductible; No Annual Maximum Member co-pay depends on procedure Employee pays dependent coverage

2. PDP (Dental PPO) Provider : MetLife $1,500 per person annual maximum $1,000 orthodontic lifetime maximum Out of network benefits available

Vision Provider : United Healthcare No deductible

Life Insurance Provider : The Hartford $50,000 Basic Life, Accidental Death & Dismemberment (Paid by the City) Long Term Disability Provider : The Hartford 66 2 / 3 % of employee salary paid when approved Elimination period = 90 days City Pays premium

Flexible Spending Account Provider : Flex Corp Pre-taxed Medical Spending Account Pre-taxed Dependent Care Account

Supplemental Insurance Policies Provider : Aflac Accident Cancer Heart / Stroke Intensive Care Short-Term Disability Life Insurance

Retirement Benefits

TEXAS MUNICIPAL RETIREMENT SYSTEM (TMRS) Statewide retirement system 7% employee contribution - City Contributes 2 to 1

OPTIONAL DEFERRED COMPENSATION PROGAM International City Management Association Retirement Corp. (ICMA-RC) ROTH 457b (ICMA) American International Group (AIG) Nationwide

Other Benefits

Holidays = 11 paid holidays per calendar year New Year's Day, Martin Luther King Jr. Day, Good Friday, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Friday after Thanksgiving Day, Christmas Eve, Christmas Day, and one additional floating holiday for regular, full time employees.

Vacation 0-5 years of service 10 days 6 years of service 11 days 7 years of service