Office worker Jobs in USA

Essential Duties :

• Maintains the ship calendar and job numbers for all of New England.
• Serves as the primary point of contact for all phone inquiries from customers and vendors
• Serves as primary customer contact for billing and / or administrative issues including contracts for all of New England
• Liaison with legal and accounting for billing and payment related issues
• Ensures invoices are processed accurately
• Ensures payables are coded properly
• Schedules appointments, meetings, lunches for customers and vendors when necessary
• Responsible for the day-to-day operations of the office, ordering of office and kitchen supplies
• Ensures all office equipment is maintained and functioning including copier, fax, and all electronic equipment
• Assists local timekeeper to ensure payrolls are accurate and timely
• Sorts, reviews and distributes incoming and outgoing mail
• Supports the Operations team as needed
• Other duties and projects as assigned.

Minimum Requirements (Education, Experience, Certifications) :

Knowledge, Skills & Abilities :

Working Conditions :

NOTE : This job description is not intended to be all-inclusive. Employees may perform other related duties as needed to meet the ongoing needs of the organization.

Ports America is an Equal Opportunity Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race; color; religion; national origin; sex (including pregnancy); sexual orientation; gender identity and / or expression; age; disability; genetic information, citizenship status; military service obligations or any other category protected by applicable federal, state, or local law.

This role does not offer sponsorship for work authorization. External applicants must be eligible to work in the US.

Pay Transparency state of Massachusetts $20 - $30 per hour

If you require additional information about our comprehensive data privacy policy ( Employee Compliance Notice.pdf), we invite you to contact us via email at [email protected]. Our dedicated team at Ports America will be pleased to address any specific inquiries or concerns you may have regarding the handling, protection, and security of your data. We are committed to ensuring the utmost privacy and confidentiality of your personal information and will gladly provide you with the necessary details to help you better understand our practices and protocols.

Equal Opportunity Employer / Protected Veterans / Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)