Operations assistant Jobs in Nashville, TN

Executive Assistant Opportunity

Paramount Global, a leading global media and entertainment company, is seeking an Executive Assistant to support the EVP, Head of Global Business Services; EVP, Head of Global Procurement; and the VP, Process and Compliance. The position requires managing complex schedules, organizing global travel, preparing executive meetings, and acting as a critical communication hub.

Key success factors include advanced time management, strong communication skills, problem-solving, empathy, discretion, and the ability to work collaboratively in fast-paced, high-stakes environments. The Executive Assistant also helps coordinate across leadership teams, supports meeting preparation and follow-up, and maintains confidentiality, enabling those they support to focus on strategic priorities. This role is on-site M-F at the Paramount Nashville office.

Responsibilities include managing complex calendars, preparing and coordinating logistics for meetings, screening and prioritizing incoming communications, drafting correspondence, coordinating projects, conducting research, assisting in budget management, serving as a primary contact, planning executive-level events, exercising sound judgment, ensuring the executives office runs smoothly, and managing special projects.

Basic qualifications include a Bachelors degree or equivalent experience required, 6+ years of experience supporting senior executives, proven ability to manage multiple tasks, and advanced proficiency with Microsoft Office Suite and virtual collaboration platforms.

Additional qualifications include strong interpersonal skills, high degree of professionalism, proactive problem-solving, phenomenal written and verbal communication skills, adaptability, capacity to operate independently, and a positive work ethic. Paramount is an equal opportunity employer committed to inclusion and diversity.