Operations assistant Jobs in Santa Ana, CA

Job Description Summary

The Assistant Director of Operations for the Argyros College of Business and Economics ( ACBE ) is responsible for a breadth of financial activities operational and event management that will support the future success of the ACBE . The Assistant Director will work support the Assistant Dean of Operations with all ACBE financial and operational activities.

Responsibilities

Financial Operations Support Knowledge of PeopleSoft Financials including financial reports budgets and purchase requisitions. Supervise daily AP and Purchasing approvals to ensure compliance with University Fiscal Policy. Assist in developing and preparing annual budgets for the centers departments faculty and staff. Compile financial estimates and quotes for facility operations and purchases. Be the liaison with accounting and purchasing departments in resolving issues and payments. Support the Assistant Dean and Dean on strategic operational needs. Ensure the prompt and accurate processing and payment of Purchase Orders invoices and requisitions. General Operations Provide assistance with facilities issues and requests including building maintenance and other issues. Serve as a resource for faculty and staff related to administrative processes policies and procedures. Assist in the execution of ACBE dean events when needed.

Required Qualifications

Bachelors degree or equivalent combination in education and experience. At least 2-3 years of experience in providing medium-to-high-level operational and financial support to management. Strong analytical skills to assess situations obtain appropriate information and make sound judgement and independent decisions appropriate for the position level. Strong oral communication and interpersonal skills with the ability to interact and work with a diverse group. Proven ability to comprehend processes and take a given task from beginning to completion. Ability to demonstrate initiative without constant supervision. Proven ability to prioritize and complete tasks efficiently and accurately in a busy work environment with many interruptions. Strong commitment to teamwork. Experience using Concur PeopleSoft PeopleAdmin Cascade and 25Live software programs. Knowledge of Argyros College programs services and processes.

Required Experience :

Director

Key Skills

Risk Management,Negiotiation,Operational management,Smartsheets,Strategic Planning,Team Management,Budgeting,Leadership Experience,Program Development,Supervising Experience,Financial Planning

Employment Type : Full Time

Experience : years

Vacancy : 1