Payroll administrator Jobs in Phoenix, AZ

Payroll Specialist- Contract-to-Hire

Phoenix, AZ

Vaco is seeking a Payroll Specialist with proven experience in construction payroll and a strong understanding of certified payroll requirements to join one of our top clients in Phoenix. As a Payroll Specialist you must be detail-oriented, highly organized, and able to thrive in a fast-paced environment with strict deadlines. This is a contract to hire position with a Hybrid schedule, paying $32 to $35 per hour.

Key Responsibilities :

• Process weekly and bi-weekly payroll for construction employees, including union and non-union workers.

Ensure compliance with federal, state, and local payroll laws, including certified payroll reporting requirements (e.g., Davis-Bacon Act).

Prepare and submit certified payroll reports (WH-347) accurately and on time for public works and prevailing wage projects.

Maintain accurate records of hours worked, wage rates, job classifications, and fringe benefits.

Coordinate with project managers and field supervisors to verify timesheets and job costing data.

Manage employee deductions, garnishments, and direct deposit information.

Stay current on prevailing wage rates, labor compliance updates, and union agreements.

Respond to internal and external payroll inquiries promptly and professionally.

Assist with audits and provide supporting payroll documentation as needed.

Ensure confidentiality and security of payroll data at all times.

Utilize payroll software (e.g., ADP, Paychex, Viewpoint, or similar) for processing and reporting.

Collaborate with HR and accounting teams to support payroll-related functions. Qualifications :

3+ years of experience in construction payroll

Proven expertise in certified payroll reporting (Davis-Bacon, prevailing wage compliance, etc.)

Familiar with multi-state payroll and job costing

Experience with federal, state, and local wage laws

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and / or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal .

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.

California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here .

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to :

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.