Payroll manager Jobs in Portland, OR

Job Description

JOIN THE HOFFMAN TEAM

Hoffman is building a diverse company, and we welcome all candidates to apply.

Headquartered in the Pacific Northwest, the Hoffman Construction name is synonymous with some of the most iconic projects in the region like the Portland International Airport, the Space Needle Century Project, MoPOP, Seattle Central Library, Colman Dock, Randall Children's Hospital, and the University of Oregon's Hayward Field.

Our company has been in business for a century, but we are not stuck in the past. We encourage innovation, and we welcome diversity.

Hoffman is employee-owned, which means employee owners have a stake in the company's long-term success, and it means you have the freedom and independence to solve challenges without bureaucratic second-guessing.

You will earn highly competitive pay, get professional skills training, and enjoy benefits like free primary healthcare for you and your family through our dedicated healthcare clinics, health insurance, paid time off, a generous retirement program and a culture of inclusion and acceptance.

The people who work here take pride in their work, support each other, and drive our commitment to exceptional construction, from urban high-rise towers, educational buildings, museums and libraries to advanced technology, industrial manufacturing facilities, water treatment plants, healthcare facilities and more.

Hoffman is a place where you can feel like you belong. Many of our employees have been here for 20+ years. They often join us straight out of college or apprenticeships and grow their entire careers here.

We are looking for people with a wide range of talents in positions from the jobsite to our corporate offices. Explore our website, and, if you like what you see, apply today.

Position Summary : The Union Payroll Manager will lead the craft (union) payroll team, supporting a cohesive approach to successfully processing weekly payroll, ensuring compliance with all union agreements, and completion of other payroll related tasks. As part of the accounting department and reporting to the Chief Financial Officer, the Union Payroll Manager is essential to Hoffman's continued success.

The Union Payroll Manager is the subject matter expert for all things related to union payroll, including all applicable payroll wage and hour laws. The position will be responsible for the successful union administration of multiple entities that employ multiple trades and service multiple regions, including one international project. Administration includes utilizing accounting system to set up rate tables based on evolving wage rates, management of key man agreements, union reporting, labor agreement review, annual reporting of wages (W-2), and compliance with applicable prevailing wage laws. The Union Payroll Manager will interface with operational leaders to solve problems, issue periodic payroll related reporting, as well as ad hoc requests. This crucial team member will possess a compassionate leadership style, focusing on building trusting relationships while maintaining the highest level of integrity and striving for continuous improvement.

Salary Range : $95,000 - $125,000 annually

Essential Responsibilities :

• Lead processes and direct team responsibilities to ensure accurate and timely completion of all craft (union) payroll functions : new hire set up, entering select payroll data, reviewing pre-payroll integrity reports, processing payroll, ensuring compliance with all labor agreements, maintain payroll records and generate required reports.
• Implement, maintain and review payroll processes to ensure timely and accurate processing of payroll transactions including wages, taxes, benefits, garnishments, final pay, and other pay actions / deductions.
• Ensure all payroll processes and procedures are updated and compliant with Federal, State, and Local laws and regulations as well as any industry guidelines.
• Responsible for generation, processing, and submitting monthly union reports with various deadlines.
• Develop into accounting system payroll subject matter expert, including setup of employees, managing various tables, and utilization of the system to meet compliance requirements.
• Work to identify opportunities for increased efficiency within the payroll systems working cross-functionally on company initiatives.
• Maintain accurate data input and provide detailed reports to stakeholders as required.
• Develop individual team members and expand their professional knowledge and skillset.
• Cross-train employees, creating backup and contingency processes to ensure payroll can be reliably processed during unexpected situations.
• Collaborate with Corporate Financial Controller to support annual financial audit by external CPA firm.
• Ensure successful execution of annual reporting requirements (W-2).

Qualifications : Key Competencies :

Professional Experience and Education

Position Related Skills

Physical and Mental Requirements :

Application review will consider without limitation the following criteria : qualifications, education, and experience specific to the job description / duties as well as prior experience with Hoffman Construction. Applicants must be able to pass the Hoffman Drug and Alcohol test.

Hoffman Construction is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sex, sexual orientation, gender identity or expression, national origin, age, disability, protected veteran status, genetic information, or any other characteristic protected by applicable law.

This job description is intended to outline the general nature and level of work being performed by employees. It is not designed to cover or contain a comprehensive list of responsibilities, duties, or skills required of the employee of this job. Furthermore, this description is subject to change at the discretion of the company, with or without notice.