Procurement administrator Jobs in Grand Rapids, MI

Buyer II

The Buyer II is responsible for the procurement and program administration of assigned national goods and service contracts. This position is the Firm liaison to associated supplier(s) and/or categories. The Buyer II negotiates contract terms for the Firm based on spend and identifies and enacts initiatives to reduce Firm costs of goods and services. The position assists with the current contract renewal process, resolves problems, mitigates delays, and applies best practices for sourcing while following Standard Operating Procedures and Purchasing Policy. This position works closely with internal stakeholders and with the supply base to ensure optimal supply chain partnerships. The Buyer II supports and assists with the development and implementation of procurement initiatives that reduce Firm purchase and operational costs, promote profitability, and improve service experience for Firm employees and clients. The Buyer II also answers questions from the Purchasing inbox as needed, fulfill Service Now requests, place orders with suppliers, expedite orders, review requisitions, negotiate quotes, track savings, assist with match exceptions, enter P-card expense reports, and other tasks as assigned.

Job Duties

Sourcing and Supplier Management

• Reviews Requisitions in Oracle, entering Requisitions when necessary, and managing exceptions as needed
• Analyzes Oracle reports and takes action where needed
• Acts as a SME for Oracle for Procurement
• Leads sourcing analysis and selection process for assigned commodities and performs cost analysis
• Works along with the Procurement & Supply Chain Manager on the development of contract strategy for key suppliers
• Manages supplier relationships for the contracts this position manages and for assigned key suppliers
• Organizes and leads Key supplier review meetings and business reviews
• Serves as liaison with suppliers and internal stakeholders
• Works with suppliers to expand and maintain e-commerce websites, assuring timely updating by suppliers and coordinating communications and user training

Contract Management, Negotiation

• Develops and negotiates contract terms for national contracts, and other areas of the Firm as assigned
• Contracts administration and contract management to include negotiating, establishing, monitoring and enforcing supplier contracts and agreements
• Acts as an Oracle Procurement SME, working with systems analysts to establish a Contract management system in Oracle and maintain
• Analyzes and evaluates suppliers and contract agreements to avoid risk
• Works closely with the Office of General Counsel in the contract negotiation/execution process
• Works with stakeholders and negotiate business terms
• Writes and issues RFPs, RFIs, RFQs and work closely with business stakeholders in the RFx process as assigned
• Works closely with the Procurement & Supply Chain Manager on projects and contract renewals as necessary

Track Savings

• Prepares, manages, and tracks savings
• Assists Procurement Manager in reporting savings, creating metrics and department goals
• Manages software maintenance renewals and track savings that are negotiated

Review Invoices/Contract Compliance

• Oversees Junior buyer or Purchasing associate's review of invoices and consolidated bills for assigned categories for conformance to contracts and policy
• Monitors supplier payment and allocation activities, coordinating with AP, Finance, and Firm internal customers

Other

• Responds to the purchasing inbox inquiries as needed
• Maintains cost reduction reporting
• Reviews, advises and communicates best practices for national suppliers used by the firm
• Provides data and assists Firm's internal divisions with projections, budgeting, and supplier service resolution
• Keeps interested departments advised with respect to lead time on critical services or products
• Provides daily support to Firm internal customers on procurement matters
• Places and reconciles orders utilizing a purchasing card, in accordance with procurement department and card policies
• Supports firm's Sustainability initiative
• Other duties as required

Supervisory Responsibilities

• N/A

Qualifications, Knowledge Skills and Abilities

Education:

• Bachelor's degree required; focus in Business Administration or Supply Chain Management, preferred

Experience:

• Four (4) or more years of experience working in a purchasing/procurement role, required
• Experience negotiating terms and contracts with various providers, preferred
• Experience working within a professional services firm such as accounting, financial services, business advisory, and/or banking industries, preferred

License/Certification:

• N/A

Software:

• Proficient in Microsoft Office Suite, specifically Word, Excel and Teams, required
• PeopleSoft Financials, Oracle or similar software experience, preferred
• Proficient in online ordering and data management systems, preferred

Language:

• N/A

Other Knowledge, Skills, & Abilities:

• Strong skills in leadership, negotiations, and influencing
• Strong organizational abilities and problem-solving skills
• Ability to think strategically
• Excellent verbal and written communication skills, able to communicate at various levels within and outside the organization
• Broad knowledge of current procurement strategies and best practices
• Ability to work independently and in a team environment