Procurement analyst Jobs in Los Angeles, CA

Salary : $87,715.80 - $124,320.72 Annually

Location : Alhambra, CA

Job Type : Regular

Job Number : 25002-2

Division : Administrative Services Division

Opening Date : 02 / 12 / 2025

Closing Date : 3 / 5 / 2025 11 : 59 PM Pacific

Description

PROCUREMENT ANALYST III

ADMINISTRATIVE SERVICES DIVISION

PROCUREMENT UNIT

Regular Position

The Los Angeles County Development Authority (LACDA) is a dynamic, innovative agency created in 1982 by the Board of Supervisors to generate affordable housing and economic redevelopment throughout Los Angeles County and participating cities. Funded primarily with federal grants, LACDA is an industry leader in sponsoring new solutions to housing and forming partnerships with private and public agencies. To apply, please visit our web site at www.lacda.org

DIVISION OVERVIEW :

The Administrative Services Division handles the administrative functions of the LACDA. These functions include Information Technology, Human Resources, Procurement, Risk Management, Fleet and Facilities Management, and Print Shop / Mail Services. Each unit is responsible for providing essential technical, functional, and professional assistance to all operating divisions to support the LACDA's mission to Build Better Lives and Better Neighborhoods.

POSITION OVERVIEW

Under general supervision performs a variety of highly specialized and complex professional procurement and contract administration duties in support of division / department goals while complying with all relevant County, State, and Federal laws, ordinances, and internal policies and procedures.

This position demands strong attention to detail and sound independent decision making. Candidate must be able to plan, organize, and prioritize multiple assignments, while performing fair, open, competitive, timely, and ethical procurement functions.

Essential Job Duties

The below statements are intended to describe the general nature and scope of work performed by this position. This is not a complete listing of all responsibilities, duties and / or skills required. Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

• Plans, oversees, and administers complex procurement processes and assists Authority divisions with contracting, procurement, purchasing, compliance, and general administration.
• Prepares and processes various documents requiring knowledge of the Authority and division's functions, which may include contracts, agreements, legal / official documents, bid documents, applications, meeting agendas and minutes, correspondence, and periodic reports.
• Assists with developing and revising policies and procedures; contract templates; solicitation templates and other related documents.
• Understands and applies contract requirements such as Davis Bacon, Living Wage, Section 3, and other related requirements; interpret codes; and develop applicable language for federal or county requirements.
• Develops, coordinates, and conducts employee trainings.
• Leads contract related programs, and / or oversees some aspects of the programs.
• Resolves problems and disagreements between contractors and user departments.
• Assists management and staff in performing and conducting studies, special projects, and reporting activities; performs data collection, research, and analysis on procurements or issues; analyzes alternatives and makes recommendations; works with department staff to develop and improve operational and administrative practices; prepares reports to interpret data; performs other compliance work related to the division / department to which assigned.
• Prepares and coordinates various types of solicitations for services and goods; reviews, examines, prepares, and processes requisitions, proposals, specifications, bid packages, purchase orders, and other related documents; obtains written price quotations; analyzes bids, recommends award, and prepares necessary documentation; administers varied service contracts and purchase orders; and monitors contracts and agreements to ensure compliance with purchasing procedures and contract provisions.
• Oversees the contract lifecycle, from creation to renewal, which includes but is not limited to determining the proper terms and conditions to include and negotiation of the contract with the vendor.
• Verifies and reviews forms and reports for completeness and conformance with established regulations and procedures; applies Authority, departmental, and program policies and procedures in determining completeness of applications, records, and files.
• Interprets and applies Authority, division, and departmental policies, procedures, and regulations related to assigned area of responsibility; ensures program and project activities comply with legal and regulatory requirements.
• Prepares business documents and reports; researches, compiles, and organizes information and data for specialized reports or projects; checks and tabulates standard mathematical or statistical data.
• Inputs and retrieves data into various program, division, Authority, and / or state / federal software applications and database systems; maintains program and / or department-specific databases.
• Participates in the retention of contract documents; internal auditing processes; compiles reporting data; performs analysis as needed for auditing and other purposes.
• Coordinates and integrates division / department services and activities with other Authority divisions, contractors, vendors, stakeholders, and outside agencies; receives and responds to inquiries and complaints concerning contract related matters.
• Organizes, coordinates, maintains, and updates division / department record systems; enters and updates information with division / department activity, files, and report summaries; retrieves information from systems as required.
• Gathers, assembles, updates, and distributes a variety of Authority and division-specific information, documents, forms, records, and data as requested; researches records within areas of responsibility to prepare and provide follow-up information to staff, general public, contractor, or vendor inquiries.
• Serves as a liaison to various committees; prepares agendas; attends meetings and takes minutes.
• Observes and complies with Authority and mandated safety rules, regulations, and protocols.
• Performs other related duties as assigned.

Knowledge of :

Ability to :

Qualifications

A combination of education and experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position.

DESIRABLE QUALIFICATIONS

Additional Information

Equal Opportunity

The LACDA is an equal-opportunity employer. We are committed to creating a workplace culture that embraces diversity, equity, and inclusion to advance our mission of building better lives and better neighborhoods.

Reasonable Accommodation

If you are an individual with a disability and need to request reasonable accommodations under the Americans with Disabilities Act (ADA), please call the LACDA, Human Resources at (626) 586-1687 or via email at [email protected].

Application Process

To be considered, all applicants are required to apply online by the filing deadline. Applications will be reviewed for possession of minimum qualifications and evaluated according to the essential functions of the job. In the Work Experience section of the application, applicants must demonstrate their experience by providing a clear description of the work performed as it relates to the position. Each job held must include the dates of employment, name and address of the employer, position title, hours per week, and supervisor. Please note resumes will not be reviewed to determine qualifications. Supplemental questions are considered a part of the application process and must be carefully answered. All required questions must be completed before the application can be submitted. The supplemental questions will be used to evaluate the applicant's education, training, and experience.

Education Verification

To receive credit for required education, applicants must attach a copy of their degree or official / unofficial transcripts. Please note foreign degrees (or degrees completed outside of the United States) require an evaluation of U.S. equivalency conducted by a credential evaluation service such as or

Please include three (3) professional references in the Reference section of your application.

Failure to comply with this application process may result in disqualification.

Screening and Selection Process

Following the review of application materials, the most qualified candidates will be contacted via email and text messaging, if elected, for an assessment test and / or interview. Please check the email account provided on the application for important communications regarding the status of your application and / or next steps.

Salary Compensation

Salary compensation is dependent on qualifications (experience, education, knowledge, skills, and abilities). Initial salary placement is generally made between the start and mid-point of the posted range. New hires are not eligible to start at the maximum of the posted range.

Conditions of Employment

Candidates selected from the process will receive an offer of employment contingent upon the successful completion of satisfactory reference checks, a post-offer medical examination, a criminal background check, and a driving record check. Background and driving record check information will be considered in determining the applicant's suitability for the position.

Possession of a valid California Driver's License to be maintained throughout employment or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.

Failure to meet these pre-employment requirements will be grounds for withdrawal of the conditional offer of employment.

Proof of authorization to work in the United States will be required at the time of hire.

Employment with the LACDA is at-will and may be terminated at any time with or without cause.

DEADLINE : MARCH 5, 2025 at 11 : 59 PM

APPLY IMMEDIATELY, THE POSITION MAY CLOSE WITHOUT PRIOR NOTICE.

RECRUITMENT NUMBER : 25002-2

As a regular full time employee you are eligible to receive the following benefits offered by the Los Angeles County Development Authority(LACDA) :

Ten days (80 hours) of Vacation based on years of service up to twenty days (160 hours) of vacation time subject to the conditions listed under LACDA Provided Leave

Twelve days (96 hours) of sick time subject to the conditions listed under LACDA Provided Leave

One (8 hour) floating holiday (must be utilized by December 31)

10,000 group Term Life and Accidental Death & Dismemberment Insurance Policy

Short term and long term disability insurance

Paid jury duty and witness leave up to 176 hours per year

Paid bereavement leave up to three days is permitted in the event of death of an immediate family member

Medical / Dental / Vision

Flexible Spending Accounts (Health Care & Dependent Care)

Supplemental Employee and Dependent Life Insurance

Employee and Family Accidental Death & Dismemberment Insurance

Employee Assistance Program

CalPERS

457 Deferred Compensation Plan

Bilingual Pay (if applicable)

In addition to the above, the LACDA's Flexible Benefits Plan is authorized under Section 125 of the Internal Revenue Code, and permits employees to use pre-tax dollars to pay for their portion of the cost of benefits under the Plan through Salary Redirection arrangements.

As part of this plan the LACDA will contribute $1000.00 per month, effective on the first (1st) of the month following the completion of one (1) full month of compensated service.

CalPERS :

Members who established membership prior to January 1, 2013

Employee Contribution is 7% of base salary : Member contribute 2.5% of base salary and LACDA Contributions 4.5% of base salary

LACDA Benefit Factor : 2% at age 60

Members who established membership after January 1, 2013

Employee Contribution is 8.25% of base salary

LACDA Benefit Factor : 2% at age 62

For additional benefits information, please visit our website - www.lacda.org

Only your application and supplemental responses will be reviewed to determine minimum qualifications. PLEASE CHECK YOUR ANSWERS CAREFULLY. Mistakes or incomplete responses may result in disqualification. Do not rely on a resume or respond see resume as it will not be used to determine qualifications. All information is subject to verification at any time in the examination and hiring process. Falsification of any information may result in disqualification or dismissal.

Please select your highest educational level : Please note : Applicants must attach a copy of their degree or official / unofficial transcripts to receive credit for the required education.

If you possess a college-level or higher degree (i.e., bachelor's, master's, etc.), provide the field of study you obtained your degree in. If you do not possess a degree, please input N / A.

Please identify the number of years of directly related experience you possess working in procurement and contract administration.

Describe your procurement and contract administration experience. If you do not have any experience, please type N / A.

Required Question