Procurement assistant Jobs in San Francisco, CA

About Us

At Hayden AI, we are on a mission to harness the power of artificial intelligence and machine learning to transform the way governments and businesses address real-world challenges.

From optimizing bus lane and bus stop enforcement to pioneering digital twin modeling and beyond, our innovative mobile perception system empowers our clients to accelerate transit, enhance street safety, and drive forward a sustainable future.

Job Overview :

As the Procurement Manager at Hayden AI, you will play a critical role in managing the company's supply chain and vendor relationships. This is a unique opportunity to shape the procurement function at a rapidly growing startup. This role is ideal for someone who thrives in a fast-paced environment and enjoys working across various aspects of procurement and vendor management.

Key Responsibilities :

Vendor Management :

Identify, evaluate, and onboard new vendors to support the company's growing operational and enterprise needs.

Establish and maintain strong supplier relationships, ensuring high-quality products / services and competitive pricing.

Monitor vendor performance and compliance with contracts, terms, and company standards.

Negotiate pricing, contracts, and service agreements to secure the best value for the company.

Procurement Operations :

Execute day-to-day procurement activities, including purchase requisitions, purchase orders (POs), and invoice approvals through NetSuite.

Establish and maintain a system that ensures all procurement activities link and validate against the company's annual budget, ensuring spending aligns with financial forecasts and approved allocations.

Act as the primary point of contact for all procurement-related inquiries.

Compliance & Reporting :

Ensure adherence to regulatory and organizational standards, particularly around WBE / MBE / DBE (Women, Minority, and Disadvantaged Business Enterprise) compliance.

Track and report on procurement spend, vendor diversity, and other KPIs.

Cross-Functional Collaboration :

Work closely with finance, operations, and engineering teams to align procurement activities with business needs and budget constraints.

Partner with legal to ensure contracts meet all compliance and risk management standards.

Strategic Sourcing & Cost Optimization :

Identify opportunities for cost savings and process improvements within the supply chain.

Drive continuous improvement initiatives by benchmarking costs and seeking alternative suppliers or products when necessary.

Miscellaneous Tasks :

Take on special projects as needed, such as sourcing critical components or services on short notice.

Support company-wide initiatives like RFP processes, product launches, and facility expansion projects.

Qualifications : Experience :

5 years of experience in procurement, supply chain management, or a related field, ideally in a startup or fast-growing company.

Experience with NetSuite or similar ERP systems for PO management is highly preferred.

Skills :

Strong proven negotiation and vendor management skills.

Analytical mindset with a focus on cost-saving strategies.

Excellent communication and organizational skills, with the ability to work cross-functionally.

Education :

Bachelor's degree in business, supply chain management, or a related field (or equivalent experience).

Benefits and Perks

There are endless learning and development opportunities from a highly diverse and talented peer group, including experts in a wide range of fields (AI, Computer Vision, Government Contracting, Systems & Device Engineering, Operations, Communications, and more!)

Options for medical, dental, and vision coverage for employees and dependents (for US employees)

Flexible Spending Account (FSA) and Dependent Care Flexible Spending Account (DCFSA)

401(k) with 3% company matching

Unlimited PTO

Daily catered lunches in our San Francisco office

At Hayden AI, we are committed to creating an inclusive and diverse workplace where everyone is treated with respect and dignity. We believe that our differences make us stronger and drive innovation. As an equal opportunity employer, we do not discriminate against any employee or applicant based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other legally protected status. We are dedicated to fostering a work environment that celebrates diversity and ensures that every individual has the opportunity to contribute to our mission and achieve their full potential.

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