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Program administrator Jobs in Chicago, IL

Last updated: 14 hours ago
  • Promoted
Program Administrator

Program Administrator

Northwestern UniversityChicago, Illinois
$63,079.00–$78,000.00 yearly
Full-time
The Northwestern University Clinical and Translational Sciences (NUCATS) Institute is part of the Feinberg School of Medicine. NUCATS’ mission is to accelerate innovative and inclusive clinical rese...Show moreLast updated: 30+ days ago
  • Promoted
Athletic Program Administrator

Athletic Program Administrator

Chicago Public SchoolsChicago, IL, US
Part-time
Chicago Public Schools (CPS) is one of the largest school districts in the United States, serving over 330,000 students in 600+ schools and employing nearly 36,000 people, most of them teachers.CPS...Show moreLast updated: 7 days ago
Program Administrator

Program Administrator

Trilogy IncChicago, US
Full-time
The Program Administrator will : • Provide administrative and clerical support for grant funded programs and Outreach team(s). i.Provide support to Team Leaders and Program Managers with t...Show moreLast updated: 4 days ago
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Program Administrator Lead Consultant

Program Administrator Lead Consultant

Allstate InsuranceChicago, IL, United States
$69,200.00–$123,800.00 yearly
Full-time
At Allstate, great things happen when our people work together to protect families and their belongings from life's uncertainties. And for more than 90 years our innovative drive has kept us a step ...Show moreLast updated: 1 day ago
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Program Administrator- Starting August 1, 2025

Program Administrator- Starting August 1, 2025

Aero Special Education CooperativeBurbank, IL, United States
$96,580.00 yearly
Administration / Program Administrator.Supervise and support in all matters related to A.Programs, including but not limited to students and families, personnel, public relations, instructional leade...Show moreLast updated: 5 days ago
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Payroll Administrator

Payroll Administrator

Jet Support Services , Inc.Chicago, IL, United States
$62,000.00–$65,000.00 yearly
Full-time
For more than 35 years, Jet Support Services, Inc.JSSI) has been the leading independent provider of maintenance support, advisory services, software, and financial tools to the business aviation i...Show moreLast updated: 7 days ago
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Network Administrator

Network Administrator

Aro TalentChicago, IL, United States
Computer Science Degree or two years of post-secondary diploma in Information Technology, Computer Science, or other suitable discipline. Experience and Certifications : .A minimum of 4 years of exper...Show moreLast updated: 24 days ago
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  • New!
Program Administrator

Program Administrator

TrilogyChicago, IL, US
Full-time
The Program Administrator will : .Provide administrative and clerical support for grant funded programs and Outreach team(s). i.Provide support to Team Leaders and Program Managers with team operatio...Show moreLast updated: 19 hours ago
  • Promoted
Program Manager - Council / Travel Program

Program Manager - Council / Travel Program

Girl Scouts of Greater Chicago and Northwest IndianaChicago, IL, US
$58,656.00 yearly
Full-time
Girl Scouts of Greater Chicago and Northwest Indiana, (GSGCNWI) is an organization that focuses on helping girls build courage, confidence, and character. We pride ourselves on collaboration, commun...Show moreLast updated: 22 days ago
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System Administrator

System Administrator

DEW Softech, IncChicago, Illinois, USA
Microsoft Intune Administrator.Intune functionality within our organization.Intune Deployment and Management : Oversee the deployment configuration and management of Microsoft Intune for mobile devi...Show moreLast updated: 18 days ago
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System Administrator

System Administrator

CaiChicago, IL, United States
As the Microsoft Intune Administrator, you will be responsible for managing and deploying Intune functionality within our organization. Intune functionality within our organization.Intune Deployment...Show moreLast updated: 30+ days ago
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OFFICE ADMINISTRATOR

OFFICE ADMINISTRATOR

Norton Rose FulbrightChicago, IL, United States
Full-time
We are a global law firm with a powerful strategic focus and real momentum.Our industry-focused strategy is seeing us take on pioneering work in places that others have yet to reach.Our shared valu...Show moreLast updated: 5 days ago
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  • New!
EXECUTIVE ADMINISTRATOR

EXECUTIVE ADMINISTRATOR

QuartermasterChicago, IL, United States
Full-time
Quartermaster is seeking a full-time Executive Administrator to play a crucial role in supporting our leadership team, ensuring the smooth operation of daily activities, and contributing to the ove...Show moreLast updated: 14 hours ago
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Systems Administrator

Systems Administrator

Adtalem Global Education IncChicago, IL, United States
Adtalem Global Education is a national leader in post-secondary education and leading provider of professional talent to the healthcare industry. Adtalem educates and empowers students with the know...Show moreLast updated: 30+ days ago
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System Administrator

System Administrator

Apollo Technology Solutions LLCChicago, IL, US
Full-time
Location : Chicago , IL (Onsite).Microsoft Intune Administrator.Intune functionality within our organization.Intune Deployment and Management : Oversee the deployment, configuration, and management o...Show moreLast updated: 23 hours ago
Graduate Program Administrator

Graduate Program Administrator

University of ChicagoChicago, IL
Full-time
Public Health Sciences (PHS) is the home in the Biological Sciences Division to biostatistics, epidemiology and health services research. These core fields in public health research share a focus on...Show moreLast updated: 30+ days ago
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Accounts Administrator

Accounts Administrator

Pioneer Aero SupplyChicago, IL, US
$63,000.00–$70,000.00 yearly
Full-time
Hybrid to Chicago Warehouse, 317 N Francisco Unit 2 Chicago IL 60612 (1-3 days in office per week).Pioneer Aero Supply, a leading supplier in the aerospace industry, is seeking a detailoriented and...Show moreLast updated: 2 days ago
Administrator, Surgical Education Program (SESAP)

Administrator, Surgical Education Program (SESAP)

American College of SurgeonsChicago, IL, US
$68,000.00–$73,000.00 yearly
About the American College of Surgeons.The American College of Surgeons (ACS) is a professional and educational organization of surgeons that was founded in 1913 to raise the standards of surgical ...Show moreLast updated: 30+ days ago
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CRM Administrator

CRM Administrator

VirtualVocationsChicago, Illinois, United States
Full-time
A company is looking for a CRM Administrator responsible for managing and enhancing the functionality of the organization's CRM system. Key Responsibilities : Manage system administration, including u...Show moreLast updated: 5 days ago
Program Administrator

Program Administrator

Northwestern UniversityChicago, Illinois
30+ days ago
Salary
$63,079.00–$78,000.00 yearly
Job type
  • Full-time
Job description

Job Summary :

The Northwestern University Clinical and Translational Sciences (NUCATS) Institute is part of the Feinberg School of Medicine. NUCATS’ mission is to accelerate innovative and inclusive clinical research discoveries to improve human health for all, and for all communities. Our dynamic team is composed of faculty and staff colleagues with expertise in a wide variety of domains, including : clinical research infrastructure (e.g., regulatory, budget / finance), bioinformatics & data science, biostatistics, community-engaged research, education & career development, team science, etc.

This position – Program Administrator is part of the NUCATS Institute’s Center for Education & Career Development. This position will interact with students, faculty, and NUCATS staff members. Strong interpersonal communication skills along with strong writing and organization skills are necessary to being successful in this position.

The Program Administrator, oversees research staff development programs including but not limited to Clinical Research Workforce Excellence (CReWE), Clinical Research Coordinator (CRC) Basic Training, Clinical Research Coordinator (CRC) Mentoring Program, and administration of the Enhancing Quality in the Translational Research Workforce (EQuaTR) Conference. Provides direction and leadership to ensure effective, compliant, & efficient daily management of all operational, financial, & business functions of the program / project. The Program Administrator will also represent NUCATS in a clinical research workforce-focused community of practice. The program / project is summarized below.

  • Clinical Research Workforce Excellence (CReWE) : monthly series for clinical research staff that promotes professional development and enables the Northwestern community to carry out compliant research practices. CReWE covers a variety of topics, including Good Clinical Practice, emerging trends in clinical research, regulatory compliance and subject recruitment.
  • Clinical Research Coordinator Basic Training : Clinical Research Coordinator (CRC) Basic Training : 5-session, scheduled online training program for coordinators that provides practical information to get them "up and running" in the clinic, with many tools and templates to assist with study implementation. The training covers a variety of topics, including informed consent, regulatory, procedures, documents, binders, study initiation and close-out visits, drug compliance / storage / documentation, IRB submissions and HIPAA, adverse events, and FDA audits and monitoring.
  • Enhancing Quality in the Translational Research Workforce Conference (EQuaTR) : offers the opportunity for clinical research staff to learn from leaders in the field, gaining practical knowledge on current trends and issues in clinical research. The conference is open to professionals in clinical and translational research including clinical research coordinators, research nurses, monitors, project and site managers, investigators, regulatory staff, research assistants and allied health professionals.
  • Clinical Research Coordinator (CRC) Mentoring Program : a new cohort-based program, consists of monthly, topic-focused 60-minute group mentoring sessions.

The NUCATS Institute is committed to maintaining a culture that values and prioritizes professional growth and work-life balance and to sustaining a diverse, inclusive, and welcoming environment for all team members.

Principal Accountabilities

Administration

  • Directs and leads development of program / project strategic plan.
  • Oversees & ensures that day-to-day operations are appropriately managed, efficient and effective.
  • Operationalizes goals & objectives; ensures that resources are created or obtained.
  • Manages customer service; creates associated practices & procedures & metrics to measure success.
  • Oversees data analysis & recommends & implements changes & improvement to better ensure attainment of mission.
  • Manages logistics requirements, including facilities, venue, scheduling, technology, instruction, catering, etc.
  • Oversees documentation of agreements between NU and partner institutions, ensuring that agreements are complete and reviewed by all necessary NU officials.
  • Participates in developing IT strategy to meet the mission & needs of program / project.
  • Ensures necessary hardware, software & network infrastructure technology services are appropriated from central or internal IT.

    • Budgets & Financial

  • Ensures that the program / project meets associated revenue & expense goals.
  • Develops and implements ideas for improving business processes, and increasing program / project revenues and margins.
  • Plans & manages complex budget(s) which fund strategic mission including financial sustainability & enhancement models.
  • Plans & implements annual budget process.
  • Oversees all daily, monthly & annual financial activities including transactions, analysis, & reporting.
  • Approves funds reallocation within budget as necessary & appropriate.

    • Communication, Outreach & Recruitment

  • Builds and maintains collaborative relationships with internal and external stakeholders to increase program profile, reputation, visibility and support.
  • Creates plan to drive awareness of program / project in appropriate markets.
  • Partners with academia and organizations to continue to innovate & enhance program / project.
  • Actively obtains market intelligence by monitoring program / project peers / competitors and sharing information with appropriate groups.
  • Builds relationships with appropriate communities & organizations that will result in program / project enhancement.
  • Oversees marketing of new and current programs / projects.

    • Evaluation

  • Oversees development & implementation of evaluation processes, quantitative & qualitative measurements that ensure that program / project benchmarks are successfully attained and communicated in a timely and efficient manner.
  • Manages evaluation processes; recommends & implements changes for enhancement; monitors effectiveness through follow-up evaluation studies.
  • Assesses programming and recommends changes that will innovate and invigorate program including cutting edge developments in the field and changes to better meet external partners' needs in order to achieve goals.

    • Events

  • Develops, plans & implements strategies, goals & approach for programs & events.
  • Oversees creation of events designed to implement program / project objectives.
  • Collaborates with internal / external partners to ensure that events are implemented and meet or exceed planned goals.

    • Program Development

  • Determines goals, objectives, outcome measurements and metrics, financial feasibility, marketing strategies and collaboration opportunities with other internal and external organizations.
  • Oversees the ongoing development and refinement of the program's / project's current and future curriculum and course offerings in consultation with subject matter experts.
  • Recruits, hires, and directs instructors / faculty.
  • Provides leadership for planning, scheduling, delivering and maintaining program(s) / project(s) to sustain quality instruction in all educational activity.
  • Directs actions to consistently high quality standards across all partner programs, including admissions, teaching, grading, service levels, and facilities.

    • Faculty Support

  • Oversees recruitment of faculty
  • Provides strategic recommendation for management of faculty appointments, credentialing & exit (retirement & termination) processes.
  • Reviews policies, recommends changes, implements new & ensures consistent interpretation.
  • Oversees all aspects of faculty administrative tasks (colloquium, seminar, travel, faculty COI survey, annual report, etc.) ensuring optimal faculty support.

    • Grants & Contracts

  • Consults with & advises Principle Investigators (PI) in identifying & defining problems that can be resolved with scientific research that will help guide study design and methods to accomplish the scientific goals of the program / project.
  • Prepares results & co-authors scientific papers for presentation & publication & disseminates information via seminars, lectures, etc.
  • Creates data for use in grant submission.
  • Develops new proposals for research including obtaining financial support.
  • Writes technical reports detailing procedures, outcomes, and observations.

    • Human Resources

  • Determines & implements organizational structures to align with strategic mission.
  • Manages implementation of human resource programs, policies, procedures & talent management lifecycle & related mentoring & training.
  • Oversees recruitment & selection process; Performance Excellence plan for each employee; & merit increase process.
  • Manages & provides consultation regarding complex performance problems & issues; administers leaves; approves timesheets & oversees completion of annual staff Conflict of Interest survey.
  • Interprets HR policy to maximize effectiveness of HR administration to meet strategic plan objectives.

    • Regulatory Compliance

  • Oversees development & implementation of processes & procedures for all safety, security & compliance programs.
  • Ensures compliance with all applicable federal, state, local & NU laws, regulations, policies & procedures.
  • Oversees creation & / or implementation of associated training.

    • Strategic Planning

  • Develops and implements a comprehensive, visionary program / project strategy designed to continually grow and improve programs and build internal / external engagement.
  • Provides guidance and support to staff in the creation of program / project components.

    • Student Support

  • Oversees recruitment, application evaluation, interview, selection and notification of students or participants.
  • Establishes admissions criteria in accordance with associated NU policy.
  • Manages student orientation, registration, student life, graduation, etc.
  • Addresses student matters, such as academic probation and other issues escalated from staff.
  • Ensures that an advising system is in place to support all students, including working directly with prospective and enrolled students on issues ranging from qualifications for enrollment, course and placement planning, as well as career planning.
  • Creates department strategy for structure, process, & staff support of students.
  • Oversees academic year course

    • Minimum Qualifications : (Education, experience, and any other certifications or clearances)

  • Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience.
  • 4 years research experience and program / project administration or other relevant experience.

    • Minimum Competencies : (Skills, knowledge, and abilities.)

  • Ability to communicate clearly and effectively by e-mail, verbally, by phone and in person.
  • Excellent listening skills and the ability to follow directions and provide feedback.
  • Practical project management skills and effective time management.
  • Ability to work collaboratively and effectively within and outside of the Northwestern research community.

    • Preferred Qualifications : (Education and experience)

  • Graduate degree in health sciences, business administration, or related field preferred; or appropriate combination of education and experience.
  • At least 4 years of research experience, such as experience with : participant recruitment and enrollment, quantitative and / or qualitative data collection, qualitative coding and analyses, coordinating with various members of a study team (e.g., research staff and investigators), maintaining qualitative and / or quantitative e-research data, or assisting with IRB documentation and compliance.
  • Certification in clinical research through ACRP, SOCRA, etc.
  • Prior working experience in higher education administrative programs.

    • Preferred Competencies : (Skills, knowledge, and abilities)

  • Experience in staff education and training activities.
  • Strong verbal and written communication skills for interacting with staff, faculty, and other stakeholders.
  • Familiarity with medical terminology and basic concepts in healthcare and clinical research.
  • Ability to manage multiple tasks and prioritize effectively.
  • Excellent organizational and project management skills.

    • The target hiring range for this position will be between will be between $63,079 - $78,000 per year. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.

    Northwestern strongly recommends COVID-19 vaccinations and boosters for people who can obtain them as a critical tool for minimizing severe illness. More information can be found on the webpage.

    The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations. We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today.

    Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply.