Project assistant Jobs in Houston, TX

Job Description

Job Responsibilities

• Prepare, organize, and manage all project files, file correspondence, and other related records.
• Compile and prepare various reports, such as billing, pay applications, job cost and labor.
• Enter original budget and any updates that occur during the course of the project.
• Price incoming work orders and invoice or prepare change order request.
• Create and maintain work order and change order logs.
• Create and submit customer invoices in a timely manner, along with answering customer questions or problems with invoice.
• Communicate with project management team on change orders, work orders, labor and material tracking.
• Create, review, and track customer billing spreadsheets to manage account balances and discover any outstanding debts or other inconsistencies.
• Work with Credit Department to ensure customer invoices are processed and paid in a timely manner.
• Work with Payroll Department and Foremen on issues that might occur due to missing or invalid phase codes.
• Review and track customer subcontract agreements and change orders.
• Submit Monthly OCIP (Owner Controlled Insurance Program) reporting.
• Submit Certified Payroll when required.
• Prepare labor and / or job cost transfers as necessary.
• Assist fellow team members as needed.
• Occasional switchboard relief when needed.

Job Requirements

Education

Experience

Skills

Physical Requirements and Work Environment

Direct reports

This position has no supervisory responsibilities for direct reports.