Project management assistant Jobs in USA

Project Management Assistant

We are seeking a highly skilled Project Management Assistant to support our client in the utilities industry. The Project Management Assistant team supports the Project Managers with administrative tasks related to distribution projects. This role requires an understanding of processing contract requests while practicing customer service skills with the Project Managers. Responsibilities include creating requisitions, contract change requests, contract payment authorizations, and managing project initiation and close-out tasks. The successful candidate will perform these tasks at various project stages, from concept to close-out, by utilizing job aides and their strong attention to detail.

Create and manage contract requisitions (CREQ) in AS8, including all project information found in proposals

Create and manage contract payment authorizations (CPA) using AS8, including routing for approvals, managing invoices, and completing CPA checklists

Follow up with vendors and project managers to ensure compliance and resolve discrepancies urgently

Create and manage contract change requests (CCR) in AS8, including filling in project information and routing for approvals

Process and execute project initiation and close-out tasks, including creating and managing work orders (WO), project IDs (PID), and service requests (SR) in AS8

Finalize all CPAs and create CCRs to close out projects and contracts

Ensure compliance with all project requirements and resolve any issues or concerns

Project deliverable reporting

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity / affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and / or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.

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Skills and Requirements

Experience in a project management environment, administrative assistance, or customer service.

Strong understanding of process flows, document control, and updating information in corresponding ERP systems

Proficiency in Asset Suite 8 including : creating requisitions, change request orders, and payment authorization

Excellent communication and interpersonal skills

Ability to manage multiple tasks and projects simultaneously

Detail-oriented with a focus on accuracy and compliance

Punctuality, professionalism, thrives in a structured environment

Experience with project controls, scheduling, reviewing project financials

Utility or construction project experience.

Background in field estimates and cost management