Project specialist Jobs in Pasadena, CA

Position Summary

Blue Stone Management is seeking a seasoned Project Controls Specialist to support cost, schedule, risk, and compliance oversight on complex public sector capital projects, including airport terminals, civic infrastructure, and higher education facilities. This role is ideal for a proactive team member who thrives on detail, accountability, and helping clients meet their project delivery goals through robust project controls practices.

The Project Controls Specialist will play a central role in tracking budgets and schedules, monitoring progress, identifying risk, and facilitating change management processes across projects valued at over $50 million.

Key Job Responsibilities:

• Consulting with project and construction managers to set up assignments, tasks, subtasks, and milestones.
• Develop and maintain detailed resource-loaded schedules
• Design and develop a project schedule for new, ambiguous projects during initial planning, conceptual design, schematic progress, and design development
• Analyze the critical path and earned value to determine the effect of changes and delays to the schedule and recommend a workaround
• Delay analysis of vendor and contractor schedules for mitigation
• Conduct analysis to determine alternative courses of action or recovery on slipped schedules. Recommend actions to keep projects within budget and completed on time
• Identifying potential project schedule delays and facilitating fixes quickly. Troubleshoot and monitor potential scheduling problems and identify and correct schedule disparities
• Accommodating updates and changes to project schedules
• Gather and analyze information to support report preparation on the progress of projects. Some on-site visits to review construction progress may be required
• Work in collaboration with the project management team to drive consistency of the project scheduling approach to facilitate accuracy in project execution and reporting
• Facilitate and participate in weekly schedule reviews.
• Track and forecast project budgets, planned vs. actual cash flow, and authorized commitments
• Coordinate monthly cost and schedule reporting in line with agency standards
• Conduct variance analysis, risk reviews, and impact assessments of proposed changes
• Prepare and review monthly progress reports, payment applications, and cost performance data
• Participate in audits and prepare financial documentation as requested by client
• Provide insight during schedule recovery planning and earned value management sessions
• Serve as a liaison between Blue Stone, client program offices, and external consultants to align control processes

Basic Qualifications

• Bachelor's degree in project management or in a related field, or 5+ years of related construction project scheduling experience in lieu of a degree. Minimum 7 years of experience in project controls for large commercial, capital improvement projects (over $50 million)
• 5+ years working in the construction industry with 3+ years of relevant on-site construction experience.
• 5+ years using project scheduling software such as Primavera P6 and MS Project
• Excellent Organizational, analytical, and writing skills
• Experience in design-build and CMAR delivery methods preferred
• Certifications such as PMP, AACE CCP, PE, or similar credentials are a plus

Additional Requirements

Physical: Ability to conduct site walks and attend in-person meetings at client locations.
Cognitive: Strong critical thinking, technical writing, negotiation, and multitasking abilities.
Logistics: This is a full-time, hybrid role; off-hours work may be required to accommodate operations or agency schedules.

Technical: Must be familiar with remote systems access and able to manage reporting in fast-paced environments.