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Proposal specialist Jobs in San Jose, CA

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Proposal specialist • san jose ca

Last updated: 3 days ago
Proposal Specialist

Proposal Specialist

LE002 Flagship Facility Services LLCSan Jose,CA
Full-time
You will be part of the Marketing team and work closely with our designers and content creators to craft responses that will help us win new business and retain current clients.Hybrid 3 days in off...Show moreLast updated: 30+ days ago
  • Promoted
Marketing Specialist

Marketing Specialist

TradeJobsWorkForce95172 San Jose, CA, US
Full-time
Marketing Specialist Job Duties : Develops marketing strategy by studying economic indicators, trackin...Show moreLast updated: 30+ days ago
  • Promoted
Account Specialist

Account Specialist

TradeJobsWorkforce95108 San Jose, CA, US
Full-time
Account Specialist Job Duties : Prepares work to be processed by gathering, sorting, organizing, and recording data, information, and documents.Co...Show moreLast updated: 30+ days ago
  • Promoted
Operations Specialist

Operations Specialist

CH Premier JewelersSanta Clara, CA, US
Full-time
CH Premier Jewelers is the quintessential jewelry and watch retailer in the California Bay Area's Silicon Valley.We bring an extensive and unrivaled selection of haute horology timepieces, fine...Show moreLast updated: 30+ days ago
Proposal Center Manager

Proposal Center Manager

NVIDIARemote, CA, US
Remote
Full-time
NVIDIA has been transforming computer graphics, PC gaming, and accelerated computing for more than 25 years.It’s a unique legacy of innovation that’s fueled by great technology—and amazing people.T...Show moreLast updated: 30+ days ago
  • Promoted
Senior Proposal Specialist

Senior Proposal Specialist

San Jose StaffingSan Jose, CA, US
Full-time
CDM Smith is seeking a creative and persuasive writer to join our North Group marketing team.If you are a creative thinker and enjoy collaborating with teams to lead the development of compelling w...Show moreLast updated: 30+ days ago
Inventory Specialist

Inventory Specialist

Manpower IncSanta Clara, CA, US
Full-time +2
Our client, is seeking to hire a proactive and detail-oriented Inventory Specialist to provide full-time support onsite.You'll collaborate with management and cross-functional team to manage invent...Show moreLast updated: 3 days ago
  • Promoted
Tax Specialist

Tax Specialist

PavagoSan Jose, CA, US
Full-time
Our client is seeking a Tax Specialist to prepare and review tax filings, ensure compliance with federal, state, and local regulations, and support clients with tax planning initiatives.This role r...Show moreLast updated: 30+ days ago
  • Promoted
Marketing Specialist

Marketing Specialist

PicarroSanta Clara, CA, United States
Full-time
Marketing Communication Specialist II is responsible for various marketing activities, including planning, coordinating, and executing social media posts and company events.This role involves handl...Show moreLast updated: 30+ days ago
  • Promoted
Proposal Specialist

Proposal Specialist

VirtualVocationsSan Jose, California, United States
Full-time
A company is looking for a Proposal Specialist (RFP Specialist).Key Responsibilities Craft persuasive narratives and manage the proposal lifecycle process Coordinate with Subject Matter Experts ...Show moreLast updated: 21 days ago
Proposal Specialist

Proposal Specialist

Flagship Facility ServicesSan Jose, CA, US
Full-time
It's fun to work in a company where people truly BELIEVE in what they're doing! We're committed to bringing passion and customer focus to the business. The pay rate for this position is : $75,000 to ...Show moreLast updated: 8 days ago
Sales Specialist

Sales Specialist

The Home Depot, Inc.Santa Clara, CA, US
Full-time
Sales Specialists help customers bring their project ideas to life by offering a range of product options, providing samples, and recommending solutions - including installation and related service...Show moreLast updated: 5 days ago
  • Promoted
Gastroenterology Specialist

Gastroenterology Specialist

The Permanente Medical GroupSan Jose, CA, United States
Full-time
Adult Gastroenterologist Opportunities with Kaiser Permanente.Fulfilling the promise of medicine.Kaiser Permanente / The Permanente Medical Group. The Permanente Medical Group, Inc.TPMG - Kaiser Per...Show moreLast updated: 17 days ago
Events Specialist

Events Specialist

Marriott Hotels ResortsSan Jose, California, USA
Full-time
Meet group coordinator / host(ess) prior to functions make introductions and ensure that all arrangements are agreeable.Read and analyze banquet event order in order to gather guest information deter...Show moreLast updated: 3 days ago
  • Promoted
Marketing Specialist

Marketing Specialist

Omni Design TechnologiesMilpitas, CA, US
Full-time
We are looking for an enthusiastic Marketing Specialist to help us in our overall marketing efforts.You will be an integral part of the development and execution of marketing plans to rea...Show moreLast updated: 30+ days ago
  • Promoted
Benefits Specialist

Benefits Specialist

Ignite Human CapitalCampbell, CA, US
Full-time
We are redefining enterprise storage by delivering proven data resilience, performance, and flexibility without the complexity or constraints of legacy solutions. As one of the most widely deployed ...Show moreLast updated: 4 days ago
  • Promoted
Marketing Specialist

Marketing Specialist

Coca ColaSanta Clara, CA, USA
Full-time
Join the Coca Cola team and be part of a world-renowned company committed to sustainability, diversity, and innovation.As a Marketing Specialist, you will work with a team to develop and execute ma...Show moreLast updated: 30+ days ago
Commercial Business Intelligence & Proposal Management Intern

Commercial Business Intelligence & Proposal Management Intern

Bloom EnergySan Jose, California
Full-time
First review of applicants is November 7, 2025.All applicants who apply by this date will be reviewed.Applications after this date are reviewed as necessary. This is a 10-week internship starting Ju...Show moreLast updated: 30+ days ago
  • Promoted
AP Specialist

AP Specialist

ArcherSan Jose, CA, US
Full-time
Archer is an aerospace company based in San Jose, California building an all-electric vertical takeoff and landing aircraft with a mission to advance the benefits of sustainable air mobility.We are...Show moreLast updated: 28 days ago
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Proposal Specialist

Proposal Specialist

LE002 Flagship Facility Services LLCSan Jose,CA
30+ days ago
Job type
  • Full-time
Job description

Description

You will be part of the Marketing team and work closely with our designers and content creators to craft responses that will help us win new business and retain current clients.

Benefits :

  • 2 weeks vacation
  • Medical, vision, dental
  • Pet insurance
  • Opportunities for advancement
  • Hybrid 3 days in office per week (You may be asked to work your first 90 days in office)

Essential Functions

  • Oversee, facilitate, and conduct daily proposal activities, including strategy sessions, team meetings, content development, editing, reviews, graphics / formatting, and production
  • Facilitate meetings to develop proposal strategies and solutioning to include collaborating with team to develop win themes, ghost themes, value discriminators, and identify risk
  • Understand company service offerings, experience, and capabilities
  • Review and analyze the RFP / RFQ / RFI to create compliant proposal outlines, compliance matrix, proposal schedule, kickoff meeting materials, or other required proposal development artifacts
  • Review, organize, and edit written documentation to improve clarity
  • Maintain proposal timelines by tracking status of each proposal within the process and providing assignment updates during staff meetings and proposal reviews
  • Collaborate with the Proposal team and sales lead to integrate win strategy, themes, and competitive advantages into proposals
  • With the proposal team, analyze RFP / RFI / RFQ documents and develop action plans, project plans, outlines and templates that adhere to the solicitations’ requirements.
  • Establish and maintain the SharePoint collaboration folder for each proposal
  • Leverage established proposal processes to drive content creation and develop high-quality sections in collaboration with the content creators / writers
  • Take ownership of proposal quality for color reviews and final delivery by performing rigorous quality assurance checks on draft and final documents
  • Ensure the high-quality content and appearance of final proposal deliverables is in keeping with brand guidelines
  • Conduct and document proposal lessons learned and implement actions to improve process efficiency
  • Support proposal delivery and production activities as needed
  • Responsible for the physical proposal production processes – including ensuring appropriate inventory of proposal and print supplies and shipping / tracking of the final submission to the prospect
  • Support special projects and complete other responsibilities associated with the position such as event planning, preparation of marketing or business development materials
  • Knowledge and Skills

  • Ability to conduct B2B engagements in a professional and appropriate manner
  • Proficiency in Microsoft Office Suite, especially Word, Excel, PowerPoint, Visio
  • Experience with or working knowledge of proposal automation systems in general and Qvidian in particular a plus
  • Excellent communication, organizational skills, and editorial judgement
  • Ability to multi-task in a fast-paced environment.
  • Exceptional people skills
  • Willingness and ability to work overtime as required by deadlines and resource constraints
  • Ability to remain calm during stressful work periods
  • Ability to manage multiple priorities / tasks, and possess strong organizational skills
  • Education and Work Experience

  • Bachelor’s Degree in Marketing, Journalism, or related field
  • 2-4 years’ experience as a proposal coordinator in a proposal development environment
  • At least 2 years’ experience in leading proposals for public entities with costs greater than $15M
  • At least 2 years’ experience in working with an automated proposal application
  • Experience in Facility Services industry preferred but not required
  • Work Environment

  • Medium-to-large office environment
  • Fast-paced office environment
  • Noise level in the work environment is usually moderate
  • Exposed to a combination of normal office type environments and shop environments
  • When you join Flagship...

    You’re joining a company truly committed to making the best decisions for their clients. You’ll have the ability to contribute directly to our success and future growth. Our innovative facility solutions help America’s companies reach their goals and provide the best workplace possible for their employees.

    Whether you’re a manager, a marketer, a facility technician or a janitor, at Flagship you can make a positive impact on our clients’ offices and worksites and advance as far as your skills will take you. Whether you are interested in turning wrenches or operating an autonomous scrubber, join our team of the best and brightest. We offer great pay, amazing benefits and opportunity to learn and grow in every role. Join us and do your best work!

    Physical Demands

    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

    While performing the duties of this job, the employee is occasionally required to stand, walk, sit, use hands to finger, handle, or feel objects, tools, or controls, reach with hands and arms, climb stairs, balance, stoop, kneel, crouch, talk or hear. Physical requirements include stooping, standing, climbing and frequent lifting of a minimum of 40 lbs. of office and facilities equipment. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Under The Americans with Disabilities Act reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    Other Duties

    Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

    Work Authorization / Security Clearance

    Authorized to work in the U.S.

    Equal Employment Opportunity Employer

    Flagship is an equal opportunity employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.

    Other Duties

    Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

    Work Authorization

    Authorized to work in the U.S.

    Equal Employment Opportunity Employer

    Flagship is an equal opportunity employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical​​​ condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.

    We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law.

    Americans with Disabilities Act

    Under the Americans with Disabilities Act, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of their job.