Purchasing assistant Jobs in Richardson, TX

Finance and Purchasing Manager

Reporting to the Assistant Finance Director, the Finance and Purchasing Manager performs complex professional-level accounting, procurement, and analytical duties to support the City's financial operations. This position is responsible for financial reporting, general ledger reconciliation, audit coordination, grant compliance, purchasing oversight, and fiscal analysis. It also manages treasury functions, monitors cash requirements, ensures compliance with internal policies and external regulations, and supervises the Accounts Payable/Payroll Specialist. The ideal candidate will embody the City's core values of service, humility, innovation, neighborly, and excellence (SHINE).

Essential duties and responsibilities include:

• General Accounting & Financial Reporting: Prepare and review complex financial statements and reports, including quarterly statements, the Annual Comprehensive Financial Report (ACFR), and other ad hoc and recurring financial documents. Monitor general ledger accounts and reconcile financial data to ensure accuracy and compliance with governmental accounting standards.
• Budgeting & Fiscal Analysis: Provide detailed financial analysis to support the budgeting process and program evaluation across City departments. Recommend budget adjustments and ensure proper classification of revenues and expenditures.
• Audit Coordination: Support internal and external audits by preparing schedules, reports, and responses to audit findings. Serve as the primary contact for auditors and ensure timely resolution of audit issues.
• Treasury & Investment Operations: Manage daily cash flow, oversee banking relationships, and assist in investment tracking and reporting. Ensure compliance with applicable investment policies and provide updates to the Finance Director, City Manager, and City Council as needed.
• Purchasing & Procurement Oversight: Manage and oversee all City purchasing activities in accordance with applicable state laws, City policies, and ethical standards. Provide guidance to departments on procurement procedures, contract requirements, vendor selection, and bidding thresholds. Evaluate and recommend procurement methods, including informal quotes, cooperative purchasing, and formal competitive solicitations such as RFPs and IFBs. Maintain vendor records, oversee contract tracking, and assist in the development and review of procurement documents. Ensure transparency, compliance, and cost-effectiveness in purchasing practices.
• Grants Management & Reporting: Monitor grant expenditures and reporting deadlines. Ensure compliance with state and federal regulations for financial reporting of grant funds and provide support to departments seeking or managing grant funding.
• Supervision of AP/Payroll Specialist: Provide leadership, guidance, and performance management to the AP/Payroll Specialist. Monitor the accuracy and timeliness of accounts payable and payroll-related transactions, ensuring proper procedures and internal controls are followed. Serve as a resource for problem-solving and compliance in transactional finance.
• Policy Development & Internal Controls: Develop and refine accounting and purchasing procedures to improve efficiency and compliance. Assist in creating and monitoring internal controls to safeguard City assets and ensure financial integrity.
• Financial System Management: Review system-generated reports for accuracy; identify and resolve discrepancies. Assist in system upgrades, user training, and data integrity efforts.
• Interdepartmental Collaboration: Serve as a resource to City departments on financial and procurement policies and procedures. Review draft communications for fiscal impact and provide guidance on budget availability and purchasing compliance.
• Records & Compliance: Maintain accurate records and ensure compliance with applicable laws, regulations, and standards. Prepare reports for regulatory agencies and assist with periodic compliance filings.
• Other Related Duties: Perform other duties as assigned.

Required knowledge, skills, and abilities include:

• Accounting & Audit Knowledge: Comprehensive understanding of governmental accounting principles, fund accounting, and auditing standards. Familiarity with financial reporting practices and compliance requirements.
• Purchasing Regulations: In-depth knowledge of Texas Local Government Code Chapters 252 and 271, state procurement laws, and best practices in municipal purchasing. Experience preparing and reviewing solicitation documents (e.g., RFPs, RFQs, IFBs), administering bids, and managing vendor relationships. Ability to apply purchasing policies consistently and fairly.
• Technical Proficiency: Proficient in Microsoft Office Suite and financial systems such as Tyler Technologies Incode/Pro 10. Ability to analyze and reconcile financial data with precision.
• Supervisory Skills: Experience supervising employees in a finance-related function. Ability to set clear expectations, provide training and support, and evaluate performance objectively.
• Problem-Solving & Analysis: Strong analytical and critical thinking skills. Ability to interpret data, resolve discrepancies, and make sound recommendations.
• Communication & Collaboration: Excellent written and verbal communication skills. Ability to work effectively with team members, other departments, and external stakeholders.
• Time Management & Organization: Proven ability to manage multiple projects and meet deadlines while maintaining attention to detail.