Purchasing coordinator Jobs in Chicago, IL

Job Description

Job Description

Benefits :

401(k)

Company parties

Dental insurance

Health insurance

Paid time off

Training & development

Vision insurance

About Francis Construction Group

Francis Construction Group is a Chicago-based general contractor and certified MBE / DBE firm performing both GC and self-performed subcontractor work. We partner on public, institutional, and commercial projects and are experiencing continued growth going into 2026.

We are seeking a highly organized AP / Purchasing Coordinator to support our accounting and operations teams. This role is ideal for someone who is detail-oriented, proactive, and interested in growing within a construction or professional services environment.

Position Overview

The AP / Purchasing Coordinator will support accounts payable and purchasing activities by preparing purchase orders, tracking deliveries, organizing receipts, and assisting with invoice processing. Construction experience is not required , but a strong attention to detail and willingness to learn is essential.

Key Responsibilities

• Prepare and issue purchase orders for materials, rentals, trucking, and services
• Track deliveries, tickets, and receipts from vendors and field teams
• Organize documentation to support invoice approval and payment
• Assist with three-way matching (purchase order, receipt, vendor invoice)
• Communicate with vendors regarding invoices, documentation, and discrepancies
• Upload and organize documents in company systems (e.g., Procore, shared drives)
• Support the accounting team with accounts payable processing
• Maintain organized records for auditing and compliance purposes

Qualifications

• Strong organizational and follow-up skills
• Comfortable working with invoices, receipts, and documentation
• Basic computer proficiency (Excel, email, document management)
• Ability to communicate clearly and professionally
• Willingness to learn new systems and processes

Preferred (but not required) :

• Construction, accounting, or purchasing experience
• Familiarity with QuickBooks or Procore
• Spanish bilingual

Schedule & Location

• Full-time, MondayFriday
• Office based in Chicago (hybrid flexibility may be considered after training)

Compensation & Benefits

• Competitive pay based on experience
• Health and dental insurance available after 90 days
• Paid time off (PTO)
• Paid major holidays
• 401(k) retirement plan available

Why Join Francis Construction Group

• Stable, growing company with long-term opportunity
• Supportive, collaborative team environment
• Opportunity to learn construction operations and accounting processes
• Clear potential for growth as the company expands