Real estate administrative assistant Jobs in New Orleans, LA

Job Description

Job Description

JOB SUMMARY

This assistant project manager role reports to the Director of Real Estate Development (RED); they will support the Director and RED Manager(s) in managing the day-to-day activities required to implement complicated real estate transactions. The RED Assistant plays a supporting role as a member of the RNDC Development Team. This role advances RNDC’s strategic plan to sustainably grow its housing portfolio. Duties are complex, time-sensitive and confidential in nature. A high level of professionalism is required and the ability to manage multiple concurrent tasks is essential. The ideal candidate enjoys being in a learning implementing role, thrives on organization and process, and takes pride in helping others succeed.

ESSENTIAL DUTIES AND RESPONSIBILITIES :

Real Estate Development Assistant Project Manager

• Maintain the project-tracking and reporting systems including financial, time schedules, checklists.
• Assist the real estate development managers with closings of real estate transactions, including tracking closing checklists, summarizing documentation, managing and organizing files, attending to execution and delivery of documents and coordinating correspondence and closing packages.
• Coordinate, track and report on activities and projects as applicable.
• Create and maintain action-item lists from meetings, track progress of ongoing projects to keep the RED managers on schedule, ensure deadlines are met and work is completed efficiently.
• Provide administrative support, including managing electronic correspondence, calendar and meeting invitations, agendas, and follow-up tracking.

Assist in the preparation of funding applications and submissions.

Accurately process project expenses for the managers and provide information to accounting.

Assist with special projects as requested.

Read documents for learning and for accuracy, clarity, and consistency.

Be consistent with RNDC electronic filing system.

Help with project documentation and filing.

Perform other duties and responsibilities as may be requested by the Director of Real Estate Development.

Communications and Events

Assist in the preparation, organization and maintenance of RNDC promotional materials including the RNDC website.

Coordinate logistics for special events such as groundbreakings and grand openings each year.

Assist the development team in preparing materials for community meetings.

Occasionally attend evening neighborhood meetings as requested.

ADDITIONAL DUTIES AND RESPONSIBILITIES (Non-essential)

None

SUPERVISORY DUTIES :

None

KNOWLEDGE, SKILLS AND ABILITIES :

This position requires knowledge, skills and abilities equivalent to :

Bachelor’s degree in real estate development, Finance, Architecture, Engineering , Business Administration, Urban Planning or a related field or equivalent experience

Proficiency with MS Office suite including Excel, Word, PowerPoint expected and experience with scheduling software preferred

Prior exposure to real-estate projects financed through LIHTC, New Markets Tax Credits, Historic Tax Credits, HUD 221(d)(4) programs is desirable

Demonstrated ability to support a team, anticipate needs and respond with tact and empathy in fast-paced or high-stakes situations

Ability to balance simultaneous tasks, identify priorities and adjust quickly as needs change

Exceptional organizational and time-management skills

Experience in preparing funding applications or supporting grant / submission processes preferred,

High level of interpersonal and human-relations skills, with the ability to engage effectively with a wide variety of personality types; excellent critical-thinking ability and capacity to manage non-routine situations

Strong drive for results, with ability to work with minimal supervision, focus on details, meet deadlines and proactively move to the next task

Strong verbal and written communication skills, with the ability to write clearly and persuasively.

PHYSICAL REQUIREMENTS :

Work is primarily performed in a normal office environment generally while seated at a desk. Dexterity is required to performing work with personal computer keyboard, calculator and other office equipment