Real estate administrative assistant Jobs in Reno nv

Position Summary

This position is responsible for supporting day-to-day office functions while utilizing the most efficient methods ensuring that all duties are completed accurately and delivered with high quality and in a timely manner.

Essential Functions

• Responsible for accurate and timely input of purchase orders into Ormat's Purchasing System. This includes receiving for goods and services in the field or office, where applicable or required.
• Responsible for ensuring that purchase orders have received proper approval(s).
• Responsible for new vendor set up including obtaining and verifying vendor insurance requirements.
• Prepare and manage all weekly / monthly reporting.
• Review and process PPE expense reports and track for annual allocation.
• Assist in scheduling and organizing activities, meetings, conferences and luncheons.
• Assist with travel for department's employees.
• Receive visitors by greeting, welcoming, directing and announcing them appropriately.
• Must be able to work occasional overtime as required.
• Track and process company credit cards / statements.
• Responsible for preparing / understanding the flow of monthly accrual process and ensuring accuracy for financials. Correct any info as needed.
• Maintain phone list and emergency roster.
• Maintain and administer petty cash fund (if applicable).
• Provide administrative support in all areas.
• Answer, screen and forward incoming phone calls.
• Maintain office security by following safety procedures and controlling access.
• Maintain current knowledge and understanding of applicable company policies and programs.
• In addition to the above, an Administrative Assistant 2 must also be able to perform the below essential functions :
• Knowledge of and ability to perform invoice and cost management duties.
• Prepare ad hoc reports, invoicing, and review and complete special projects, as required.
• Review and update budgetary reports on a regular basis.
• Assist with training.
• Assist in reconciling PO's to ensure proper receiving and invoicing has occurred.
• Assist plant personnel and various departments by reviewing data and completing a review of what course of action should be taken regarding a purchase, invoice or revision.
• Assist in auditing operational reports to further understanding of the process.
• Provide back-up to other Admin Assts, as needed.
• Assist in running reports and posting in a centralized file for the team to work on, as directed by supervisor or manager.
• Assist in testing reports and process' to streamline.
• Assist in creating desk handbooks.
• Participate in troubleshooting efforts, including collection, assembly and tabulation of data.
• Maintain records of plant and other files.

Other Responsibilities

Education, Experience, and Skills Required

Physical Requirements