Real estate administrative assistant Jobs in Scottsdale, AZ

We are seeking a highly organized and proactive  Bilingual Administrative Assistant  to support our real estate team in managing daily operations and ensuring seamless coordination of administrative tasks. In this role, you will handle scheduling, maintain essential documentation, assist with client interactions, and coordinate with vendors.

This position is ideal for someone who thrives in a structured environment, takes initiative, and values efficiency. If you're detail-oriented, resourceful, and ready to make an impact, we’d love to hear from you!

Compensation :

45,000 - $55,000 yearly

Responsibilities :

• Organize and maintain team schedules, manage transaction coordination, and oversee new client setup.
• Assist with billing, invoicing, commission tracking, and timely follow-ups.
• Update and manage internal documentation, including SOPs, onboarding guides, and client communication templates.
• Serve as the primary point of contact for vendors, contracts, renewals, and office supply coordination.
• Monitor and improve administrative workflows to enhance team efficiency and productivity.
• Support the implementation and management of real estate software (e.g., CRM, MLS, transaction management, e-signature platforms).
• Assist with marketing efforts, including property listings, email campaigns, social media scheduling, and event coordination.
• Prepare operational reports, track key metrics, and maintain organized data for business growth.

Qualifications :

About Company

At Casa Union Realty Group, we deliver exceptional, personalized real estate services tailored to each client’s unique needs. As expert agents, we proudly serve Scottsdale, the Phoenix metropolitan area, and beyond, helping home buyers and sellers achieve their real estate goals with confidence.

We believe every transaction is unique—whether you’re buying your first home, selling a luxury property, or seeking an investment, we combine local expertise with a client-focused approach to ensure success. Our deep understanding of neighborhoods, market trends, and community dynamics allows us to connect clients with opportunities perfectly aligned with their vision.

At Casa Union Realty Group, you’re more than a client—you’re a valued partner in achieving your real estate dreams!