No Relocation Assistance Offered

161484 - Topeka, Kansas, United States

Job Summary

Our PNC Administrative Assistants provide on-site related administrative, project, and event management for multiple functions at the Hill's Pet Nutrition Center located on our beautiful campus in Topeka, Kansas. This position requires an in-depth knowledge of the organization, the site and its policies and procedures. The PNC Site Administrative Assistants support the local and global nature of the PNC site business needs, anticipates the needs of employees, customers, and vendors, and drives site wide initiatives.

Principal duties and responsibilities

Responsible for a variety of administrative duties associated with the activities of a busy research and development campus.

Responsible for setup and cleanup for all catering & refreshments.

Provides site preparation support for events including Tech Reviews, BYCTWD, & PNC Connections Committee events.

Coordinate department meetings, programs, and projects to ensure they meet timing, cost and specific results.

Act as a key power user / Google Guru for all systems and software used by functions in order to assist the department in maximising technology to improve processes and projects.

Responsible for managing purchase orders; reconciling discrepancies with invoices and following up with external vendors as needed. The PNC Administrative Assistants serve as the subject matter expert and first point of contact for the Ariba purchasing and invoice processing system.

Coordination with hiring managers for onboarding new employees.

Basic qualifications :

Associate’s Degree

2+ years of relevant experience.

Preferred qualifications :

Bachelor’s degree;

Previous Experiences in one or more Coordinator roles and / or Project Coordination roles.

Project Management Skills including organization, planning and execution.

2+ years of multi-building corporate office campus experience.

Compensation and Benefits

Salary Range $45,600.00 - $57,000.00 USD

Pay is based on multiple non-discriminatory, individualized factors including but not limited to experience, job-related knowledge and education, skills and office / market location. In addition to base salary, salaried employees are eligible for annual discretionary bonuses, profit-sharing and, for Executive-level (salary grade 16 and above) roles only, long-term incentives in the form of Restricted Stock Units and / or Stock Options.

Subject to the terms and conditions of the applicable benefits plans then in effect, all salaried employees are also eligible for a competitive benefits package which includes :

• Insurance : Employees (and their eligible dependents) are eligible to participate in Company-sponsored Medical, Dental, Vision, Basic Life Insurance, Accidental Death & Dismemberment and Disability insurance plans.
• Retirement Plans : Employees are eligible to enroll in Colgate's 401(k) plan, which provides for company matching contributions subject to eligibility requirements
• Vacation / PTO : Employees receive a minimum of 15 days of vacation / PTO leave annually
• Paid Holidays : Employees receive a minimum of 13 paid / floating holidays annually
• Paid Sick Leave : Based on location and consistent with applicable state and local law, employees receive a minimum of 40 hours of paid sick leave on January 1st of each year
• Paid Parental Leave : Eligible employees may take up to eight weeks of paid parental leave and 12 weeks of unpaid leave (varies for employees with fewer than 12 months of service and is subject to hours worked requirements)