Real estate assistant Jobs in Saint Paul, MN

Real Estate Coordinator

Ryan Companies US, Inc., an industry leader in commercial real estate, has an immediate career opportunity for a Real Estate Coordinator to join our team! This role will provide administrative support to our historic, Midtown Exchange building. It is the second largest, mixed-use building in Minnesota and this role will require you to be onsite daily. Apply now for rewarding career with us!

Some things you can expect to do:

• Communicate and work with external customers such as cleaning subcontractors
• Assist in budgeting process
• Coordinate tenant service requests
• Assist in implementing tenant relationship plans
• Able to collect delinquent rent while maintaining positive tenant relationships
• Ability to answer specific property-related questions; resolve basic project issues as a result of increased project knowledge
• Consistently demonstrates initiative and increases job responsibilities
• Takes extra steps to maintain and enhance tenant and owner relationships
• Process property invoices on a regular basis for manager approval; preparation includes checking math, inserting vendor and account code information, copying and filing
• Process monthly rent statements and submit to tenants as required
• Track parking ramp, utility and supply usage amounts on a weekly/monthly basis
• Maintain and update Certificates of Insurance for service vendors and tenants
• Track and help manage delinquent rent statements in cooperation with team member(s) monthly
• General administrative duties as required by team/department
• Willingly participate in on-call phone coverage during office hours according to a schedule
• Willingly assist team/department for a positive, successful relationship with building owner and tenants
• Maintain and organize property files
• Provide excellent customer service to internal and external customers
• Can answer basic property-related questions

To be successful in this role you will need:

• Minimum two years experience in property management or in an administrative role
• Strong knowledge of property management billing and process software
• Strong knowledge of Microsoft Office Suite
• Ability to assist in the budgeting process with a good knowledge of accounting
• Demonstrated commitment to exceeding internal and external customer expectations
• Strong verbal and written communication skills
• Strong analytical skills; good mathematical aptitude
• Very strong organizational skills; ability to maintain a property filing system
• Strong knowledge of property management terminology and processes

Compensation:

The hourly rate is $28-38.00. Position may be eligible for additional compensation that may include overtime, commission and/or an incentive program. The base salary may vary within the anticipated range based on factors such as the ultimate location of the position and the selected candidate's knowledge, skills and abilities.

Eligibility:

Position requires verification of employment to work in the U.S.

Benefits:

• Competitive Salary
• Medical, Dental and Vision Benefits
• Retirement and Savings Benefits
• Flexible Spending and Health Savings Accounts
• Life Insurance
• Short-Term and Long-Term Disability
• Educational Assistance
• Paid Time Off (PTO)
• Employee Assistance and Wellness Programs
• Parenting Benefits
• Employee Discount Programs
• Pet insurance
• Ryan Foundation charitable matching funds
• Paid Time for Volunteer Events

Ryan Companies is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Non-Solicitation Notice to Recruitment Agencies:

Ryan Companies kindly requests that recruitment agencies and third-party recruiters do not submit unsolicited resumes or candidate information to any Ryan Companies employee or office. Ryan Companies will not be responsible for any fees or expenses associated with unsolicited submissions. If recruitment services are required, we will reach out directly to agencies on our approved vendor list. We appreciate your understanding and cooperation.