Part-time Receptionist Jobs in Alexandria, VA

Job Description

Job Description

We are looking for a dedicated Receptionist to join our team on a contract-to-permanent basis in Alexandria, Virginia. In this role, you will play a crucial part in ensuring the smooth operation of the office by managing reception duties, handling administrative tasks, and maintaining a welcoming environment. If you are detail-oriented, organized, and enjoy contributing to a collaborative workspace, this position is an excellent opportunity for you.

Responsibilities :

• Maintain an organized and detail-oriented reception area to create a welcoming environment for visitors.
• Receive and log incoming packages, ensuring timely delivery to the appropriate recipients.
• Handle daily mail operations, including delivering mail to tenants and the post office.
• Monitor and manage billing items such as postage, conference room usage, and office supplies.
• Process monthly reconciliations for credit card statements and make regular bank deposits.
• Assist with administrative tasks, including document creation, copying, faxing, and note-taking.
• Manage inventory of office and coffee supplies, ensuring timely restocking as needed.
• Load and unload the office dishwasher, water plants, and ensure newspapers are collected from the building entrance.
• Ensure printers, copiers, and fax machines are stocked with paper and functioning properly.
• Support the Property Manager with assigned duties, contributing to efficient office operations.
• Proven experience as a receptionist or in a similar role handling multi-line phone systems.
• Strong organizational skills with the ability to manage multiple tasks effectively.
• Proficiency in handling administrative tasks such as document preparation and record-keeping.
• Basic knowledge of billing and financial reconciliation processes.
• Capability to maintain confidentiality and protect sensitive information.
• Excellent communication skills for interacting with tenants, visitors, and team members.
• Familiarity with office equipment, including copiers, printers, and fax machines.
• Detail-oriented and proactive in maintaining office cleanliness and supply management.