Receptionist Jobs in New York, NY

Overview :

We are seeking a dynamic and organized Receptionist / Office Assistant to join our team. The ideal candidate will have a strong background in office management and administrative duties. This position offers the opportunity to work in a fast-paced environment where attention to detail and excellent communication skills are essential.

Responsibilities include (but are not limited to) :

• Manage the reception desk – greet clients and vendors, answer phones, buzz in visitors
• Greet and assist guests and clients, and direct them upon arrival
• Anticipate guests needs in order to accommodate them and provide an exceptional guest experience
• ASH Annual Schedule Management : Partner / Exec Meetings - calendar invites sent to necessary people, Team Events, Company wide meetings.
• Assist the CEO and bookkeeping team with ad-hoc administrative and bookkeeping tasks as needed.
• Organize office activities, meals, entertainment, and team-building events.
• Oversee general office operations and facilities management to ensure a safe and efficient work environment.
• Oversee calendars and schedules for common areas (Conference rooms etc.)
• Maintain inventory of supplies and place orders (Office, Kitchen)
• Communicate with vendors and building management for various office needs.
• Prepare keys and access fobs for new employees
• Send, receive, sort and distribute mail / packages to employees daily, including scanning to off-site teams.
• Assist with ad-hoc projects such as setting up and implementing office procedures

Position Requirements :

Attributes