Records clerk Jobs in Fontana, CA

Salary : $31.26 - $44.90 Hourly

Location : Yucaipa, CA

Job Type : Classified - Full-Time

Job Number : 2425-01514

Department : Admissions & Records

Opening Date : 06 / 17 / 2025

Closing Date : 7 / 17 / 2025 11 : 59 PM Pacific

Work Schedule : Mon, Wed & Thurs : 9 : 00am-5 : 30pm, Tues : 10 : 30am-7 : 00pm, and Fri : 8 : 00am-4 : 30pm

HR Recruiter : Ben Dijkstra

Work Days / Year : 260

Mission Statement : The Crafton Hills College mission is to change lives. We seek to inspire our students, support our colleagues, and embrace our community through a learning environment that is transformational. Crafton Hills College welcomes everyone and is committed to working with students from diverse backgrounds. The College has an exceptional learning environment built on a tradition of excellence, a talented faculty, a driven student body, a committed staff, with passionate leadership and community support

Job Description

Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job; however, any additional duties will be reasonably related to this class.

SUMMARY DESCRIPTION

Performs tasks related to the evaluation of student academic records as they pertain to college degree and certificate requirements, course prerequisites, and college transfer requirements.

SUPERVISION RECEIVED AND EXERCISED

Receives limited direction from appropriate supervisor; refers only unusual decisions to supervisor. May provide technical and functional direction to assigned student workers.

REPRESENTATIVE DUTIES

The following duties are typical for this classification.

• Evaluates all student academic records for Associate's degrees, certificates, CSU General Education (GE) breadth requirement certification, and Inter-segmental General Education Transfer Curriculum (IGETC) Certification.
• Evaluates course equivalencies, course substitutions, and other course prerequisite criteria to complete course prerequisite validation; functions as primary individual responsible for completing all student prerequisite validations.
• Monitors catalog regarding degree and certificate requirements, course additions and deletions, course numbers, titles, content and unit values; updates degree audit and education planner systems accordingly.
• Assists in developing and implementing policies and procedures as they relate to the evaluation of student academic records.
• Ensures degree and certificate requirements and other appropriate standards are met.
• Maintains degree audit transfer equivalencies; supports course equivalency database and ensures functionality of degree audit system.
• Consults with the counseling staff and articulation officer regarding evaluation policy and procedure; reviews and maintains files of articulation agreements with California State University, University of California and California community college systems.
• Participates in appropriate seminars and workshops offered by UC, CSU, and other California community colleges to maintain currency in assigned area.
• Composes correspondence and maintains files and records related to the operations of the evaluations office; posts graduation and certificate completions on transcripts; prints diplomas and certificates; ensures compliance with Federal and State laws and regulations, as well as District and Admissions and Records policies and procedures.
• Provides information and assistance to students, faculty and administrative personnel regarding specific requirements for various degree programs, vocational certificates, general education certifications and other academic policies.
• Enters student information into computer system to create graduate records; maintains student information system with completed evaluations.
• Assists students in the completion of various forms and documents providing information regarding admissions and registration procedures and courses offered; compiles graduation data for a variety of reports as requested.
• Performs other duties related to the primary job duties.

The following generally describes the knowledge and ability required to enter the job and / or be learned within a short period of time in order to successfully perform the assigned duties.

CORE COMPETENCIES :

Analyzing and Interpreting Data

Customer Focus

Reading Comprehension

Professional and Technical Expertise

Critical Thinking

Attention to Detail

Using Technology

Team Work / Involving Others

Writing

Adaptability

Innovation

Listening

Legal and Regulatory Navigation

Professional Integrity and Ethics

Valuing Diversity

Qualifications

Education / Training :

An Associate's degree or sixty (60) semester units with major course work in business administration or a related field.

Experience :

Three (3) years of experience in admissions and records processing, degree auditing / graduation clearances, academic advising, or curriculum management.

Desired Experience :

Equivalency Provision :

In the absence of an Associate's degree or 60 semester units with major course work in business administration or a related field, equivalent to the completion of 30 semester units with major course work in business administration or a related field and five (5) years of experience in admissions and records processing, degree auditing / graduation clearances, academic advising, or curriculum management is qualifying.

Physical Demands and Working Environment

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Environment : Work is performed primarily in a standard office setting.

Physical : Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to occasionally lift, carry, push, and / or pull light to moderate amounts of weight up to 25 pounds; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.

Vision : See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents; and to operate assigned equipment.

Hearing : Hear in the normal audio range with or without correction.

Employment Requirements

The person selected for hire will be required to complete the following pre-employment requirements :

Successful completion of all pre-employment requirements is mandatory to be eligible for employment. These requirements are in accordance with the San Bernardino Community College District's

Forecasted Recruitment Timeline (please note that delays may cause adjustments to this timeline) :

FORECASTED RECRUITMENT TIMELINE

Internal HR Screening :

7 / 21 / 25-7 / 25 / 25

CSEA Testing

7 / 28 / 25-8 / 01 / 25

1st Level Interviews :

8 / 04 / 25-8 / 08 / 25

2nd Level Interviews :

8 / 11 / 25-8 / 15 / 25

Board Date : 09 / 11 / 25

Projected Hire Date :

10 / 01 / 25

You have medical, dental and vision plans from which to choose coverage. You may cover yourself, spouse or domestic partner and eligible children. Coverage is effective on the first of the calendar month following your date of hire.

HEALTH CARE

Medical Benefits - You may choose between five medical plans :

Anthem Blue Cross California Care HMO

Anthem Blue Cross PPO

Kaiser Permanente $10 HMO

Kaiser Permanente $30 HMO

Dental Benefits - You may choose between two dental plans :

Delta Dental PPO.

Vision Benefits - Vision coverage is provided through EyeMed (offered at no cost)

CASH IN LIEU BENEFIT

The district offers a taxable $250 monthly stipend to a benefits eligible employee who waives medical coverage under SBCCD's group plan because that employee has other group coverage (e.g., a spouse's plan, parents' plan, or other employer's plan).

LIFE INSURANCE

Term Life and Accidental, Death & Dismemberment (AD&D) Insurance - The district provides a $50,000 basic term life insurance policy and $50,000 of basic accidental death and dismemberment (AD&D) policy. The district pays the full cost of this coverage. Coverage is automatic and effective on the first of the month after your date of hire. Employees are also provided opportunity to enroll in optional term life and AD&D policies for themselves as well as spouse / domestic partner and children.

VOLUNTARY BENEFIT PLANS

The district partners with American Fidelity to administer the district's voluntary benefit plans which include :

Cancer insurance

Accident insurance

Flexible spending accounts

PRE-TAX RETIREMENT SAVINGS PLAN - As a district employee, you have two voluntary retirement savings plans available to you, which allow you to invest pre-tax dollars to supplement your CalPERS Retirement Plan benefit. They are a 403(b) plan or 457(b) plan.

You may participate in one or both of the plans. Each is governed by a different section of the IRS Code resulting in different rules and provisions. SchoolsFirst Federal Credit Union is the districts third party administrators for all retirement savings plans.

RETIREMENT PLANS

CalPERS Retirement Plan - The California Public Employees Retirement System (CalPERS) is a defined benefit retirement plan that provides lifetime benefits based on members' years of service, age, and final compensation. Full-time employees in non-academic positions appointed for at least six months, or part-time employees working at least 50% and appointed for at least one year, are automatically enrolled in the CalPERS retirement plan. Depending on hire and / or membership date, employees are placed in one of two membership categories : Classic or PEPRA. For more information on CalPERS :

Classic Membership Retirement Formula Employee Contribution %

CalPERS member prior to 1 / 1 / 13 2% at age 55 7% of base bay

PEPRA Membership

CalPERS member on or after 1 / 1 / 13 2% at age 62 7% of base pay

CalSTRS Retirement Plan - The California State Teachers Retirement System (CalSTRS) is a defined benefit retirement plan that provides lifetime benefits based on a member's years of service, age and final compensation. Full-time employees appointed to academic positions are automatically enrolled in the CalSTRS retirement plan. Depending on hire and / or membership date, employees are placed in one of two membership categories.

Retirement Formula Employee Contribution %

CalSTRS member prior to 1 / 1 / 13 2% at age 60 10.25% of base bay

CalSTRS member on or after 1 / 1 / 13 2% at age 62 10.205% of base pay

Which option below best describes your highest level of education? (NOTE : For positions requiring college units / degree, a copy of the transcript must be included as an attachment. The transcript must be legible from an accredited institution and include your name, the institution name, confer date, and degree discipline.)

Describe your experience using articulation and evaluation tools such as ASSIST.org, TES, or similar platforms to determine course equivalencies and transfer credit applicability.

Discuss your ability to accurately interpret, explain, and apply complex legal mandates, regulations, guidelines, policies, and procedures related to student records and evaluations, with a demonstrated record of consistency and accuracy.

Do you have any familiarity with Starfish Student Educational Planning software or other academic planning tools used for degree audits and student tracking. Please discuss this in detail.

Discuss any knowledge of IGETC (UC / CSU) & CSU GE certification processes and guidelines (CalGETC).

I hereby understand and declare that the statements on this supplemental questionnaire are true and complete to the best of my knowledge. As applicable, I hereby authorize the District and / or designees to contact the references listed to verify the information I have supplied. I hereby release from liability all persons and organizations furnishing such information. I understand that the District reserves the right to validate information received on the supplemental questionnaire and that I will be subject to disqualification and / or termination if any statement in this supplemental questionnaire is found to be untrue or determined to be misleading.

Select the career website you used to find this employment opportunity :

Required Question