Records clerk Jobs in Stockton, CA

Come and join the City of Fresno in achieving our mission of Building a Better Fresno!The City of Fresno is looking for a detail-oriented Senior Records Clerk to manage and organize vital records! In this key role, you'll handle indexing, filing, and archiving documents, ensuring smooth operation of both electronic and paper systems. If you have experience in records management and want to make an impact, apply today!Duties may include, but are not limited to, the following :

• Classify, index, and file various records which may include contracts and ordinances.
• Maintain and update electronic document management systems (EDMS).
• Administer guidelines for the storage and retrieval of active and inactive records.
• Scan, input, and maintain digital records in the system.
• Ensure data quality and inventory control for all documents.
• Respond to Public Records Act requests and assist with research.
• Assist in implementing paper file and microfilm inventory systems.
• Provide lead direction and training to staff as needed.
• Performs other related duties as assigned.Duties and schedules may vary by assignment and / or department, please inquire about specific duties and / or schedules if called upon for an interview.Full job specification may be viewed at : https : / / www.fresno.gov / wp-content / uploads / 2023 / 05 / JS-Senior-Records-Clerk.pdfView "We Work For You" video to get an inside look at how rewarding it is to work for the City of Fresno : https : / / youtu.be / RjOUf52KPrk?si=NmkwtgYbTxdKcKOzThe current vacancy exists in the Public Works Department. However, this classification also exists in the City Clerk's Office and Planning & Development Departments. Immediate and future vacancies will be filled from this eligible list for a period of three (3) months from the date the eligible list is created, with the option of extending that period at the City's discretion. If the examination process is suspended for this recruitment, the eligible list may be limited to three (3) months.Pay,Benefits, & Work ScheduleBENEFITS : UNIT 3 Classification - The Fresno City Employees Association, Inc. (FCEA)HEALTH INSURANCE : The City contributes toward monthly premiums for PPO medical, dental and vision for employee and dependents.FLEXIBLE SPENDING ACCOUNT : IRS 125 Plan for health and dependent care expenses.DEFERRED COMPENSATION : Voluntary 457 plan with Fidelity Investments to increase your retirement savings.VACATION LEAVE : Accrue 8 - 14.66 hours per month based on years of service.SICK LEAVE : Eight (8) hours per month, available after 90 daysSUPPLEMENTAL SICK- 40 hours per fiscal year. 80 hours lifetime maximumHOLIDAYS : Ten (10) City-observed annual holidays plus birthday and two (2) personal days.SHORT TERM DISABILITY : Provided through California SDI program.BILINGUAL PREMIUM : PAY : $100 per monthHEALTH REIMBURSEMENT ARRANGEMENT : Eligible retirees can use remaining Sick Leave balance at 80% of hourly rate and other leave balances, if applicable, to reimburse medical insurance and qualified medical expenses, tax free.RETIREMENT : City of Fresno Retirement Systems, one of the best funded public systems in the state. Reciprocity with other CA public agencies. Vested in Retirement benefits after 5 years of service. City employees do not participate in Social Security.DROP (Deferred Retirement Option Program) : an optional, voluntary program that allows an employee to deposit retirement benefits in a special savings account within the Retirement System while continuing to work for the City of Fresno for up to 10 years. Participation minimum is age 50 and vested. Benefits includes ownership of accumulated funds, compound interest earnings, and alternative distribution options.Additional information regarding the City of Fresno benefits is available athttps : / / www.fresno.gov / personnel / human-resources-support / #tab-1The RequirementsApplicants must meet the minimum qualifications on or before the posted filing deadline in order to qualify for the examination.Possession of a High School Diploma or equivalent GED completionANDThree (3) years of increasingly responsible experience in record and / or document management to include filing, classifying and maintaining records.Additional RequirementsThe work experience section MUST be completed with detailed duties, dates and weekly hours worked for each title held. Please SPECIFY THE RECORD KEEPING DUTIES with which you have experience. Resumes will not be accepted in lieu of a completed employment application and will not be used to evaluate minimum requirements. Applications lacking a completed work experience section may be rejected.Verification of the ability to word process or type at a net speed of forty (40) words per minute may be required.Possession of a valid California Driver's License is required at time of appointment and during the entire term of employment in the job class. Candidates considered for hire will be required to provide proof of a valid driver's license and a current copy of their driving record.The selected eligible candidates certified will be required to successfully pass a Department interviewHow To ApplyAPPLICANTS MUST COMPLETE AN ON-LINE APPLICATION. PLEASE VISIT www.fresno.gov / jobs. TO APPLY. For information on how to complete an on-line application, please view "Instruction Guide" on the City's website, Personnel Services Career Opportunities page, or call (559) 621-6950 for assistance. Resumes will not be accepted in lieu of a completed employment application.ALL CORRESPONDENCE regarding this recruitment and exam process will be sent via e-mail. All applicants will acknowledge such understanding when they complete their on-line application. Verify we have your correct e-mail address before you submit your application. It is an applicant's responsibility to check their email frequently to ensure they receive all pertinent communication from the Personnel Services Department on a timely basis. Applicants will receive an automatically generated confirmation e-mail upon a successful application submittal. The e-mail is the only proof of submittal.It is an applicant's responsibility to check their email account and to ensure it is set up to accept emails from the City of Fresno. Dependent upon your settings, notices from the City of Fresno may be directed to the "junk mail" or "spam" folders. It is the applicant's responsibility to check these folders as well.Applications must be submitted by midnight on the filing deadline or they will not be accepted for any reason. FOR THIS RECRUITMENT, IT IS RECOMMENDED THAT PERMANENT FRESNO CITY EMPLOYEES APPLY THROUGH PEOPLESOFT SELF SERVICE.Selection ProcessThe examination process may consist of the following : WRITTEN EXAMINATION - 100% : A job-related written examination may be conducted online and may assess a candidate in the following areas : document management systems, office practices, record keeping, database management, communication skills, time management, policy adherence, interpersonal relations and / or other job-related items.Candidates must achieve a passing score to qualify for the eligible list.The written examination has been tentatively scheduled for the week of April 14th, 2025.Veteran Preference RegulationsQualified veterans who pass the examination may obtain five (5) additional points.Candidates applying for veteran's preference are required to submit a copy of their DD214 with their application during the specified filing period. Evidence must be presented to indicate that the candidate was discharged honorably from the military service. Veterans, including City employees, must resubmit proof of honorable service for every examination for which veteran's preference credit is requested.Additional InformationHOW TO ATTACH DOCUMENTS TO OUR ONLINE APPLICATION : 1. Your document must first be scanned and saved to a computer or thumb drive (save as the "document name.")2. Then go to www.fresno.gov / jobs >

City of Fresno Jobs >

Apply On-Line.3. Enter the same Login Information (Username & Password) that is going to be used for the job you are applying to.4. Under the section "My Career Tools" (located towards the top of the page), Select "Cover Letters & Attachments", and then "Add Attachments" towards the bottom.5. For Attachment Type, choose the most appropriate option (i.e. "DIPLOMA / TRANSCRIPTS or DD214.")