Records manager Jobs in Carlsbad, CA

Police Communications / Records Supervisor (2022)

MiraCosta College

One regular, non-exempt, district-funded, full-time position, 40 hours per week, 12 months per year on the Oceanside campus. The work schedule will typically be Monday through Friday, 10 : 00 am to 6 : 00 pm. The person selected for this position may be subject to a rotational schedule and to assignment to any district facility during any hours of operation.

Salary Range : 29. The starting salary for this position is $81,265 per year (Range 29, step 1) on the 2021-2022 classified salary schedule.

Compensation : The starting salary for this position is $81,265 per year (Range 29, step 1) on the 2021-2022 classified salary schedule.

A full benefits package which includes employer-paid medical, dental, and vision plans for employee and dependents; $100,000 employee life insurance; other optional coverages; and membership in the California Public Employees' Retirement System (CalPERS). Please note that membership is in school CalPERS, not safety CalPERS.

In order to be considered for this position, you must submit the following documents directly in the online system and finish applying and receive a confirmation number. The submission deadline for the first screening of applications is Monday, April 18th, 2022.

1. Application on which you list all relevant experience.

2. A current resume or curriculum vitae summarizing your educational background and experience.

3. A cover letter addressed to the "Screening and Interview Committee" specifically describing how your experience aligns with the Essential Duties, Other Duties, and Desirable Qualifications.

4. Transcripts of college coursework which provide evidence of meeting the minimum qualifications as stated in this job posting. Unofficial or legible photocopies are acceptable. If a degree(s) was earned, the transcripts must state that the degree was awarded. Any degree / coursework used to satisfy the minimum qualifications must be from a postsecondary institution accredited by an accreditation agency recognized by either the U.S. Department of Education or the Council on Postsecondary Accreditation.

If your degree(s) is from a college or university outside of the United States, you must submit a detailed evaluation from a professional evaluation agency. To view a list of agencies approved by the California Commission on Teacher Credentialing, go to https : / / www.ctc.ca.gov / docs / default-source / leaflets / cl635.pdf?sfvrsn=6. Transcripts or translations in English still require the evaluation to show the U.S. equivalence of your degree.

5. California POST Basic Public Safety Dispatcher certificate.

6. If you have completed your certified POST Supervisory Course, please attach certificate as document type : "Certificate / License 1."

The screening and interview committee will review application materials for up to three to four weeks following the closing date. Applicants selected for interview will be contacted by phone; those not selected for interview will be notified by e-mail once interview candidates have been scheduled.

Offer of employment to the person selected for this position is contingent upon 1) proof of being fully vaccinated

• for COVID-19 or requesting and receiving approval for a medical or religious exemption; 2) successful completion of a pre-employment POST physical exam at district expense; 3) submission of a current tuberculosis test clearance; 4) proof of eligibility to work in the United States; 5) successful completion of a comprehensive background investigation, including a psychological evaluation; 6) fingerprint clearance; and 7) approval by the Board of Trustees.
• Individuals are considered fully vaccinated against COVID-19 two weeks or more after they have received the second dose in a 2-dose series (e.g. Pfizer-BioNTech or Moderna), or two weeks or more after they have received a single-dose vaccine (e.g., Johnson and Johnson [J&J / Janssen).

Retired STRS members are not eligible for this position.

Under direction, plan, coordinate, organize and oversee the staff and daily operations of the Police Communications division; develop and implement procedures and practices for the division including dispatch, records, lost and found, and parking citation / permit processing; act as Clery Compliance Officer; maintain specialized databases and reporting systems and oversee tracking and reporting of mandated statistics; coordinate and plan for incident command for emergency operations; serve as agency liaison for DOJ (CORI and CLETS) audits and CLERY audits; coordinate with outside agencies; and perform related duties as assigned.

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.

1. Plan, assign, schedule, supervise and evaluate the work of assigned staff; with staff, develop, implement and monitor operational plans to achieve assigned unit objectives; provide input to the annual budget; make purchases and other expenditures in accordance with district procedures and monitor performance against the annual budget; participate in developing, implementing and evaluating plans, processes and procedures to achieve established goals and objectives in accordance with department standards; prepare and maintain a variety of records and reports.

2. Interview and participate in selecting new unit staff; supervise and evaluate staff performance; establish performance requirements and personal development targets; regularly monitor performance and provide training, coaching and mentoring for performance improvement, in accordance with district human resources policies and labor contract agreements.

3. Provide day-to-day leadership and work with staff to ensure a high-performance, service-oriented work environment that supports achieving district and division mission, objectives and service standards; enforce the maintenance of safe working conditions and ensure safe work practices are followed by staff; provide leadership to ensure a fair and open work environment in accordance with the district's mission, goals and values.

4. Ensure the communication / records unit is fully staffed and operational during specified hours on a 365-day basis; monitor access to state and national law enforcement communication systems, databases and telecommunication systems to ensure all department personnel adhere to policies and procedures of the Department of Justice (DOJ); ensure the training and certification of all department personnel accessing these systems; ensure work of staff complies with legal requirements; ensure accuracy of data and correct any errors.

5. Oversee, review and participate in dispatching emergency calls from the public; monitor quality of service provided in the Communications Center; act as agency liaison for surrounding police agencies during emergency and mutual aid situations; oversee and approve initiation of broadcast messages to students, public communications and emergency management systems.

6. Develop records maintenance policies and procedures and act as Police Department Custodian of Records; develop and implement a storage plan that includes both physical and digital storage, storage of confidential and sealed records, and the destruction and archiving of older records in conformance with legal standards and limitations; coordinate access to records and release of information in response to operational needs, and court and Public Records Act requests.

7. Serve as the department's Agency CLETS Coordinator (ACC), Security Point of Contact (SPOC), Agency User and / or Systems Administrator and coordinate with other state, county, local agency and California DOJ personnel for the administration of the California Law Enforcement Telecommunications Systems (CLETS), computer-aided dispatch systems (CAD), and Automated Regional Justice Information System (ARJIS); interpret information from CLETS, the National Crime Information Center (NCIC) and local computer systems; monitor and audit CLETS and other system usage to ensure compliance with DOJ-mandated policies and procedures; investigate potential misuses and take appropriate corrective and / or disciplinary action; make required notifications to DOJ.

8. Manage the registration of court-mandated sexual, drug and arson registrants and ensure timelines for entry and transmission of data to the DOJ; coordinate with probation and police officers to monitor sexual registrants; oversee training, compliance testing and audit for Criminal Offender Record Information (CORI), California Law Enforcement Telecommunications System (CLETS) and CLERY audits.

9. Coordinate the development, implementation and oversight of policies, programs and activities ensure the district's overall compliance with the Clery Act and associated regulations for all of the district's campuses and facilities; act as Clery Compliance Liaison Officer and participate on the Clery Care Compliance Team; coordinate the preparation and publication of reports and lists, ensuring requirements are met and that information is accurate; gather crime and disciplinary data from a variety of internal and external sources and develop crime statistics and reports; prepare, publish and distribute Clery Act Annual Security Report.

10. Supervise the Permit and Parking Citation programs including the appeals, review and hearing processes; ensure database accuracy; populate other police databases with accurate data including the Field Interview (FI), Crime Cases, Moving Violation (or Notice to Appear in Court) and the Clery-mandated incident log databases; ensure submission of unpaid parking citations