Records manager Jobs in Phoenix, AZ

Job Summary :

The Division of Office of the General Counsel (OGC) is looking for a highly motivated individual to join our team as an Assistant Privacy Officer . The Assistant Privacy Officer is responsible for complex work involving overseeing, tracking and responding to requests for information while ensuring any aspect of the release of protected health information is done in accordance with the Agency’s policies and procedures, and applicable legal requirements.

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Major duties and responsibilities include, but are not limited to :

• Responsible for the management, tracking, and production of responsive records; including public records and member information requests, and subpoenas. Maintains organized files for each request, including complex indexes, as applicable. Leads the coordination and provides guidance with internal teams to obtain responsive records, and review and redact records as necessary. This includes working with internal stakeholders and ISD to obtain responsive records, and coordinating efforts with outside counsel.
• Ensure any aspect of the release of protected health information is done in accordance with the Agency’s policies and procedures, and applicable legal requirements. Participate in the compliance monitoring of the Agency’s privacy policies and procedures, including the identification of necessary updates as a result of a law.
• Communicate verbally and in writing with requesters, stakeholders and AHCCCS staff regarding requests for information. Coordinate the internal approval of these responses and assist in communicating approved responses to requesters.
• Provide training and back up support to OGC paralegals calendaring administrative appeals, and the processing of Administrative Law Judge decisions and Director’s Decisions. Maintain and monitor the ‘’ email box and assist with the investigation of discrimination complaints.
• Responsible for reviewing the Agency’s records retention schedules, including fielding questions and drafting proposed updates. Assist in investigations related to agency privacy and compliance matters.

Knowledge, Skills & Abilities (KSAs) :

Knowledge :

Skills :

Abilities :

Qualifications :

In procession of a current, unexpired Arizona Driver License.

Minimum :

Preferred :

Pre-Employment Requirements :

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply :

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits :

Among the many benefits of a career with the State of Arizona, there are :

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work / life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave pilot program . For a complete list of benefits provided by The State of Arizona, please visit our

Retirement :

Lifetime Pension Benefit Program

Deferred Retirement Compensation Program