Recruiting assistant Jobs in Pompano Beach, FL

Recruiting Coordinator - ICBD
Downtown Fort Lauderdale, FL HQ - In-Office

Temporary W2 Position

Compensation: $30-$35/hr

This position is on-site in our Fort Lauderdale corporate office Monday-Friday.
About ICBD

ICBD is a robust single-family office focused on private investment and business development, supporting exceptional companies in healthcare, technology, and beyond.

We own and operate a growing portfolio of high-performance businesses united by a shared commitment to people, operational excellence, and long-term value creation. But we're not just building businesses-we're building a legacy of leadership, innovation, and purpose.

Joining ICBD means you'll be part of the team behind some of the fastest-growing companies in healthcare, technology, and business services. We are proudly self-funded, committed to sustainable growth, and led by visionary thought leaders-including our CEO and Founder, the 2024 Ernst & Young U.S. Entrepreneur Of The Year® National Overall Award winner.

Our most visible success is ABA Centers, a revolutionary leader in autism care and diagnostics, ranked #5 on the 2024 Inc. 5000 list of fastest-growing private companies in the U.S.

The ICBD portfolio includes these dynamic organizations united by strategic vision, operational expertise, and unwavering commitment to excellence:

• ABA Centers - The leading provider of autism care in the U.S., with 13 regional brands and 70+ operating areas.
• GateHouse Treatment - A comprehensive network of substance use disorder programs that address the full spectrum of recovery needs from medical treatment to supportive housing and respite services.
• Marquis MD - A concierge medicine concept redefining healthcare by prioritizing convenience, connection, and care powered by advanced technology.
• Exact Billing Solutions - Innovative revenue cycle management and advanced billing support systems for healthcare providers.
• Curative AI - A next-generation platform using AI to disrupt and transform the healthcare system by providing new solutions for revenue cycle management, scheduling, medical documentation, clinical and diagnostic support, and more.
• The Christopher M. Barnett Family Foundation - The philanthropic heart of ICBD, advancing programs that address autism care, food insecurity, homelessness, women's empowerment, and underserved children.

Recognition & Awards

At ICBD, our commitment to operational excellence, ethical leadership, and transformative care has earned us recognition across industries. Our portfolio companies and leadership team have been honored with multiple awards, including:

• Inc. 5000 - 5th Fastest-Growing Private Company in America (2024).
• Financial Times - #1 on "The Americas' Fastest Growing Companies."
• EY Entrepreneur Of The Year® U.S. Overall.
• South Florida Business Journal's Top 100 Companies.
• Florida Trend Magazine's 500 Most Influential Business Leaders.
• Inc. Best in Business, Health Services

About the Role

As a Recruiting Coordinator, you will play a critical role in supporting the Talent Acquisition team by coordinating interview processes, managing scheduling logistics, and ensuring a smooth and efficient candidate experience across multiple business entities.

This role focuses on the operational side of recruiting, with an emphasis on interview coordination, stakeholder communication, ATS management, and Talent Acquisition project support. You will work closely with recruiters, hiring managers, and HR partners to ensure that interviews are scheduled efficiently, recruiting activities are well organized, and hiring processes run smoothly across multiple teams and business units.

Success in this role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment while maintaining a high standard of candidate and stakeholder experience.

Key Responsibilities

• Coordinate and schedule interviews across multiple business entities, departments, and hiring teams while managing complex calendars and time zones.
• Serve as the primary point of contact for interview logistics, ensuring candidates, recruiters, and hiring managers receive clear and timely communication.
• Manage interview scheduling through ATS platforms, calendar integrations, and collaboration tools (e.g., Microsoft Outlook, Teams).
• Prepare interview materials, interview panels, and candidate documentation prior to interviews.
• Ensure a seamless candidate experience by providing interview confirmations, instructions, and follow-up communications.
• Maintain accurate and up-to-date recruiting data within the ATS and internal recruiting systems.
• Support the Talent Acquisition team with operational tasks including job postings, candidate pipeline updates, and recruiting workflow coordination.
• Coordinate interview feedback collection and ensure timely documentation within the ATS.
• Track and manage recruiting activities to support recruiter productivity and hiring timelines.
• Support cross-entity recruiting coordination, ensuring alignment across multiple business units and hiring leaders.
• Assist with Talent Acquisition projects including recruiting process improvements, ATS optimizations, reporting preparation, and documentation updates.
• Partner with recruiters and HR teams to ensure recruiting processes are consistent, efficient, and compliant with company policies.
• Help maintain recruiting SOPs, interview scheduling guidelines, and operational documentation.
• Identify opportunities to improve recruiting workflows, scheduling processes, and coordination efficiency.
• Provide administrative and operational support for Talent Acquisition initiatives and hiring campaigns.
• Ensure compliance with company policies, data protection standards, and recruiting best practices.
• Other duties as assigned.

Requirements

• 1-3 years of experience in recruiting coordination, HR operations, or administrative support within a Talent Acquisition or HR environment.
• Experience scheduling interviews and coordinating recruiting activities in fast-paced environments.
• Experience supporting recruiting teams across multiple departments, business units, or locations.
• Hands-on experience using Workable or other Applicant Tracking Systems (ATS).
• Bachelor's degree in Human Resources, Business Administration, or a related field preferred.
• Strong organizational and time-management skills with the ability to manage multiple priorities simultaneously.
• Proficiency with Microsoft Office 365, Outlook calendar management, and Microsoft Teams.
• Excellent communication and interpersonal skills with the ability to interact with candidates, hiring managers, and recruiters.
• High attention to detail and strong problem-solving abilities.
• Demonstrated ability to maintain confidentiality and handle sensitive information.
• Comfort working in a fast-paced, high-growth environment.
• On-site availability five days per week in Fort Lauderdale (Las Olas).
• High energy, adaptability, and a proactive mindset.
• Ability to support operational improvements and contribute to scalable recruiting processes.

Benefits

• No Benefits Available

At ICBD, we believe leadership, innovation, and purpose go hand in hand. Be part of a team where your work drives lasting impact and your career reaches new heights.

ICBD participates in the U.S. Department of Homeland Security E-Verify program.