Regulatory affairs associate Jobs in Phoenix, AZ

GateWay Community College is now hiring for a great role! The Division of Student Affairs at GateWay Community College is now hiring an Administrative Associate Coordinator. The Administrative Associate Coordinator provides support and services that are associated with the two (2) deans within student affairs and the areas under their responsibilities. This role is responsible for planning, organizing, coordinating, or overseeing a variety of moderately complex and varied general and administrative / office support functions that are essential to the accomplishment of the work of the two (2) deans within Student Affairs, coupled with communication to external agencies and stakeholders within the college. They may coordinate office workflow and provide training to federal work-study student workers and part-time staff. Essential Functions 40% Executive Support : Performs administrative and general office activities in support of assigned executives and programs; acts as the primary point of contact for external and internal stakeholders and responds to inquiries; ensures confidentiality of information and safeguards the security of data and records; coordinates and troubleshoots assigned projects, programs, and initiatives; updates stakeholders on progress; ensures deadlines and timelines are met; maintains executives' calendars, ensuring in-person and virtual meetings, events, seminars, and conferences are accurately scheduled with all required attendees and documents or links; makes travel arrangements, including transportation, schedules, reservations, and itineraries; creates and follows up on help desk tickets for IT, facilities, etc.; and stays up-to-date on training, regulations, policies, and procedures. 30% Financial Processes : Creates requisitions and purchases supplies and equipment; tracks and maintains account balances and spending. Monitors expenditures through requisitions, purchase orders, and ProCard transactions. Prepares and reconciles travel expense reports; researches and communicates discrepancies to the Business Services Division. Manages the receipt, storage, and distribution of supplies. 20% Communication and Reporting : Prepares meeting invitations, agendas, documents, and notes; attends meetings and follows up on commitments made; creates forms, templates, presentations, training materials, and correspondence; submits reports and data, including charts, graphs, directories, databases, and summaries; researches and reviews policies and procedures to ensure compliance. 10% Other duties as assigned