Sales coordinator Jobs in Huntington Beach, CA

Position Summary

Interface with customers, suppliers, transportation companies, importers, customs agents, etc., for the purposes of performing billing, collections, documentation, distributing, inventory control, A / P and A / R procedures, and other support tasks related to the international business of selling (as applicable) steel, steel products, aluminum coils, titanium, rolls, machinery produced, foodstuffs by Nippon Steel Corporation, its affiliates, and other manufacturers. Work in close collaboration with Sales Representatives and Managers to support every aspect of sales activity.

Essential Functions and Responsibilities

A. Internal Duties & Responsibilities (as applicable)

1.Processing

• Sales Order, Purchase Order and Order Profile : Create, record, system entry, review
• Finalize deliveries : Arrange, track, and record as applicable
• Register new vendors in Kintone, as applicable.
• Help enter information pulled from GP for Credit Applications
• Issue invoices based on terms for each business
• Maintain and track Inventory
• Enter data related to Buying (importing, domestic), Selling (domestically, exports), transporting, coil tracking and other related data for our business in both GP and / or Excel
• Manage and report on data statistics for import and domestic by ports / countries as required for each business and / or Manager.
• Check documents for accuracy and communicate with customers, vendors and suppliers as needed / requested
• Monitor AR status for each account and report issues to Sales Representatives and customers to mitigate overdue situations
• Assist in creating forecast numbers
• Assist Sales Representative and / or GM to book tickets, reserve restaurants or any other requested accommodations for business trips
• Report to Sales Representative and / or GM on news updates and / or changes pertaining to that business
• Learn and use new EDI systems as requested and required for that business
• Collaborate with Accounting and other NSTA personnel when there are questions regarding GP
• Create sales related documents such as Invoice, Packing List, Sales Confirmation, PO, and other necessary documents
• Prepare Month End Department reports and send internal report to applicable parties
• Process invoices from Vendors and related companies and forward to Accounting for payment
• Create / Process - Credit / Debit Memos and Write Offs, as necessary
• Once finalized by all necessary parties (e.g., Customers, Sales Managers, Vendors), handle documentation for claims and perform required claims processing with vendors and process debit / credit memos as needed.
• Verify deductions / debits from customers for claims and interface with Accounting
• Generate Reports from GP and Excel, as required
• Adhere to all Company policies and business flows
• Troubleshoot and resolve issues which may arise

2. Communication / Interface

o For roll business - must also report to NST

o Controlling Chicago Marine Insurance between Sales Coordinators

B. External Duties and Responsibilities (as applicable)

Secondary Administrative Responsibilities

Qualifications