Part-time Secretary Jobs in Newark, NJ

Job Summary

Basic Function :

This position is responsible for maintaining an organized and welcoming office environment while assisting the Program Director, Program Manager and Academic Secretary in carrying out a broad assortment of administrative and program related tasks. Reports to : Program Manager.

1) Program Administration :

Daily Responsibilities :

• Serve as a welcoming face in the Art and Art Education Program to students, faculty, guests and visitors.
• Provide regular classroom support by maintaining inventories of teaching materials and technology, replace and submit repair requests as needed.
• Compile, organize, and distribute bi-weekly informational emails and social media posts containing career opportunities, invitations, and other announcements for student, community, and alumni lists.
• Oversee the organization of the program’s central supply closet and printers, restock as needed.
• Understand the role of each faculty and staff member as to appropriately direct student and outside requests
• Submit and track facilities work-orders and requests for classroom, gallery, and office space maintenance.
• Assist with the preparation of materials for program and department meetings as needed.
• Assist faculty with short-term tasks, duplication and material preparation as needed.
• Maintain organization and cleanliness in office spaces specific to student faculty assistants and work-study students, bring concerns to the Program Manager as needed.

Quarterly Responsibilities :

Yearly Responsibilities :

2) Event Management :

Minimum Qualifications :

Preferred Qualifications :

Salary Range :

30,445.12 @ $29.27 per hour

Work Modality :

Onsite with hybrid options