Secretary Jobs in Seattle, WA

Our client is seeking a highly organized, detail-driven Legal Secretary to support attorneys and staff in delivering exceptional client service. This role is ideal for someone who has already gained foundational experience in a legal environment and is ready to take the next step in their professional growth.

About the Role

The Legal Secretary will play a key role in maintaining smooth daily operations, supporting casework, and ensuring accurate and timely communication across the firm. You will work closely with attorneys, paralegals, clients, and external partners, making professionalism and discretion essential. This position requires strong administrative skills, excellent communication abilities, and a proactive approach to managing competing priorities.

Key Responsibilities

Prepare, edit, and format legal documents, correspondence, and filings

Manage attorney calendars, schedule meetings, and coordinate court deadlines

Organize case files, maintain document management systems, and ensure accurate recordkeeping

Assist with e-filing in state and federal courts

Handle incoming calls, emails, and client inquiries with professionalism

Coordinate with clients, opposing counsel, vendors, and court personnel

Support billing processes, time entry, and expense tracking

Prepare mailings, binders, exhibits, and case materials

Assist with administrative tasks and special projects as needed

Required Qualifications

2–3 years of experience working in a law firm or legal services environment

Strong understanding of legal terminology, document formatting, and basic court procedures

Proficiency with Microsoft Office Suite (Word, Outlook, Excel, PowerPoint)

Excellent written and verbal communication skills

Strong attention to detail and ability to manage multiple deadlines

Professional demeanor, discretion, and commitment to confidentiality

Ability to work onsite and collaborate closely with attorneys and staff

What We’re Looking For

A motivated and polished professional who thrives in a structured environment, communicates with clarity, and takes pride in supporting high-quality legal work. Someone who is eager to grow, dependable under pressure, and committed to delivering exceptional service to both clients and internal teams.

Law firm experience is required for this role. Resumes that do not clearly reflect experience within the legal industry will not be considered.

Equal Opportunity Employer / Disabled / Protected Veterans

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For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants : Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Additional Skills

(none specified)